Workday System Review 2025: Feature and How It Works

Managing human capital effectively now is more crucial than ever. Businesses increasingly use all-inclusive cloud-based solutions to boost organizational success, enhance employee experiences, and streamline processes. Workday HCM and Workday ERP stands out as a well-known tool in this industry.

Despite being an affordable solution, Workday HCM might not be the best choice for every company. Its extensive functionality can be too complicated or challenging for smaller and mid-sized businesses. HashMicro HRM shows up as a valuable substitute in this particular situation.

Workday is a recommended option for companies looking for innovation since it provides real-time data, automation, and user-friendly interfaces, in contrast to traditional ERP systems. The advantages, disadvantages and general value of Workday HCM as an HRM solution will all be covered in detail in this article.

What is the Workday System?

So, what is Workday? Workday is a cloud-based enterprise resource planning (ERP) system that offers various software options for handling payroll, human resources, finance, procurement, and talent management, among other essential company operations.

Workday Dave Duffield and Aneel Bhusri, both former executives of PeopleSoft, an enterprise software business, launched Workday. After Oracle purchased PeopleSoft in 2005, Duffield and Bhusri founded a cloud-based ERP solution named Workday.

One of the key Workday ERP features is the HCM system, which provides solutions for handling personnel records such as employment history, personal data, and organizational structure. It gives HR departments a centralized spot to keep current employee data.

Workday HCM is interconnected throughout its modules to guarantee an efficient data flow. From Hiring to Orientation: Following hiring, time tracking, payroll, and performance reviews impact decisions on learning, talent management, and pay. Workday HCM helps companies make data-driven choices, enhance employee satisfaction, and guarantee that HR operations run smoothly and effectively.

Features of Workday HCM

Various features are available in Workday HCM (Human Capital Management) to improve workforce management and expedite HR procedures. The following are some of Workday HCM’s notable features:

• Management of employee records: Workday HCM offers a consolidated location to store employee information, including personal information, employment history, pay, and benefits. It ensures correct information by automatically updating employee data in real time.
• Applicant tracking: Workday HCM gives companies the ability to oversee the full hiring process. Its user-friendly interface enables you to post positions, monitor applications, and assess candidates.
• Time and attendance: Workers are able to record their working hours, monitor overtime, and submit leave requests. Time sheets are automatically linked to payroll, and managers have the ability to approve them.
• Talent pool management: It enables you to keep track of applicant profiles for potential future recruiting requirements. Potential applicants are easy for recruiters to locate and interact with.
• Setting and monitoring goals: Managers and staff have the ability to set individual, group, and organizational goals that can be monitored in real time. This guarantees that worker performance is in line with business goals.

These characteristics, along with Workday HCM’s cloud-based accessibility and user-friendly interface, assist companies in better managing their HR operations. Companies should evaluate their own needs to determine whether Workday HCM’s many capabilities meet their objectives.

The Advantages of Workday Software

According to Surety Systems, the following are some advantages of the Workday ERP Solution that businesses can benefit from:

1. Streamlined HR & financial Processes

The Workday ERP System facilitates transaction processing, reporting, aggregation, planning, and compliance by offering HR and financial software management capabilities in a comprehensive, and functional cloud-based solution. It allows employees to keep track of their regular and overtime hours and features for managing training, performance, and benefits.

2. Advanced analytics and reporting

Thanks to Workday’s complex analytics features, businesses may access and examine their primary business data, spot trends and patterns, and obtain insights to assist users in making better decisions. For instance, companies can monitor employee performance data and make educated purchase decisions with Workday’s analytics capabilities.

3. Improved collaboration & communication

Workday provides modern tools and services that help individuals and companies collaborate, network, and learn more effectively. Users may manage data, access advanced analytics, interact with other Workday users, and obtain the tools and services they require when they need them by utilizing Workday’s user-friendly UI and valuable applications.

The Disadvantages of Workday Software

According to Oracle, there are a number of crucial considerations to weigh while evaluating the Workday ERP system for your company:

 1. Complexity of implementation

Despite Workday’s user-friendly design, the implementation process can be challenging and requires thorough preparation and cooperation. Companies may need to hire outside consultants and set aside funds to ensure a smooth switch to the new system.

2. Common process and data model

The many acquisitions that Workday has made so far come with their own process and data models. This contributes to the lack of deep end-to-end processes: with missing functional modules, inconsistent processes, and multiple data models, you cannot have complete end-to-end processes; at the very least, they’re inconsistent and don’t flow.

3. Lack of ERP system

This is because of their lack of distribution, manufacturing, and most supply chain functionality—like transportation management and warehouse management. What’s also missing in Workday are Internet of Things (IoT) capabilities, maintenance, order management, product lifecycle management (PLM), most of configure-price-quote (CPQ) and risk management.

HashMicro HRM: The Ideal Alternative for Your Company HR Management

A comprehensive cloud-based HRM system, HashMicro HRM is made to streamline and improve HR procedures for companies of all kinds. With the assistant of Hashy AI it offers solutions for hiring, payroll, performance management, tracking attendance, and more, all of which are integrated into a single platform and come with a full range of tools.

In comparison to other software, the top ERP software solution from HashMicro has advantages as well as disadvantages:

 1. Advantages

• No maximum access with unlimited user feature
• Available in web-based ERP and mobile apps
• Easy to customize, adjusting with your business operation needs
• A full team of experts ready to support you
• Complete ERP software features

2. Disadvantages

• The duration of implementation varies based on the needs of the business.
• Some features may be too complex for smaller companies.

This system is a flexible and reliable substitute for other HRM software available on the market because it is designed to satisfy the unique requirements of companies. These are some of HashMicro HRM’s unique features:

• Face recognition and GPS attendance: This function enables staff members to clock in and leave, using GPS monitoring and facial recognition to ensure correct attendance records and prevent time theft and fraud.
• Approval delegation with auto follow up notification: Dynamically assigning a substitute for unfinished approval tasks. Automatic notifications are then sent to the substitute and the original task holder to ensure the approval process continues without obstacles.
• Talent management: It helps companies retain top personnel and match them with corporate objectives by enabling them to manage employee development, including training, career advancement, and performance reviews.
• Payroll management: Automating payroll procedures, including tax deductions, salary calculations, and compliance, can simplify administrative workloads and ensure timely and accurate employee payments.
• Compliance with local regulation: Reduces business legal risks by ensuring all HR procedures, including tax computations, leave entitlements, and benefits, completely comply with local labor laws and regulations.
• Automated video interview: Candidates can demonstrate their abilities and personalities more dynamically while saving the company the time and money required for in-person interviews.
• Competency gap and competency match in evaluation: Attaining the necessary level of competency for their positions and determining the areas in which staff development is required.

Conclusion

With a full range of features to streamline HR procedures, Workday HCM is one of the most popular HRM systems businesses use globally. On the other hand, HashMicro HRM provides an excellent alternative for companies seeking an easier-to-obtain and user-friendly option.

HashMicro HRM enables businesses of all sizes to maximize their HR management through its user-friendly interface, automated procedures, and seamless integration with other business systems. Join for a free demo to see how HashMicro HRM can revolutionize your HR operations and streamline your workflow.

FAQ about Workday System

• What is the Workday system?

  Workday ERP is a software system used for planning in human capital management (HCM), professional services automation, project management, finance, analytics, and more.

• Is Workday an ATS or HRIS?
  

  Workday is primarily an HRIS (Human Resource Information System) but also includes ATS (Applicant Tracking System) features. As an HRIS, it manages a wide range of HR functions such as payroll, benefits, and employee data.

• Is Workday a tool or software?

  Workday is a cloud-based software vendor that specializes in human capital management (HCM) and financial management applications