14 Best POS Retail Inventory Management Software in 2025

As a retail business writer, I’ve seen firsthand how common inventory issues like overstocking, inaccurate product tracking, and lack of visibility slow down store operations. That’s why using retail inventory software has become essential for modern retailers.

With the right retail inventory management software, store owners can avoid wasted storage space, improve accuracy, and optimize replenishment. In fact, the global market for these solutions reached USD 5.54 billion and is projected to grow at a 9.7% CAGR.

HashMicro is one of the strongest options, especially among retailers in Southeast Asia. You can try our free demo and read further in this article, which will guide you through a variety of trusted POS-integrated inventory systems to help you find the one that best fits your needs.

Key Takeaways Retail inventory software tracks stock, reduces waste, and boosts efficiency with real-time updates and automation. The best software offers scalability, POS integration, mobile access, and easy use. Top options in Malaysia include Ordoro, inFlow, Vend, Cin7, and Sortly. HashMicro’s software delivers a complete, user-friendly solution with seamless integration and real-time tracking. Click Here to Get the Free Demo!

Best POS Retail Inventory Management Software Recommendations

Based on my research, I have compiled a shortlist of the best retail inventory management software to help wholesalers improve accuracy, reduce errors, and support business growth with smarter inventory management.

What is Retail Inventory Management Software?

Retail inventory software helps stores efficiently monitor and manage their stock levels. This tool ensures accurate inventory records, improves stock control, and aligns inventory with sales trends and forecasts.

With inventory management systems, stores can track stock levels, manage reorders, and monitor sales in real time. These systems keep inventory and sales data synchronized while offering analytics that assist retailers in making smart decisions about restocking and price adjustments.

What are the Benefits of Retail Management Inventory Software?

Managing inventory can be challenging, but with the right software, you can effectively track your stock, reduce costs, and increase profits. Here’s how retail inventory software can help:

• Accurate stock tracking: Real-time updates reduce errors and ensure you always know your exact stock levels.
• Smarter stock control: Avoid overstocking or running out of popular items with automated reorder features.
• Lower costs, higher profits: Reduce waste, storage costs, and losses from expired or slow-moving items.
• Happier customers: Keep bestsellers in stock, increase satisfaction, and encourage repeat purchases.
• Saves time and effort: Automate manual stock tasks so your team can focus on sales and service.
• Real-time insights for better decisions: Make smarter decisions with data on trends, demand, and product performance.
• Smoother Operations: Improve overall efficiency, boost profitability, and scale with confidence.

By using retail inventory software, you’re not just keeping track of stock, you’re setting your business up for smoother operations, cost savings, and happier customers!

Key Features of Retail Inventory Software

Finding the right inventory software can make managing your store easier and more efficient. Here are the key features to look for:

1. Real-Time Inventory Tracking – Updates stock levels instantly to prevent overstocking or stockouts.
2. Automatic Reordering – Sends alerts or places orders when stock is low to ensure availability.
3. Multi-Store Management – Syncs inventory across multiple locations to balance stock efficiently.
4. Barcode Scanning – Speeds up stock checks and reduces errors by scanning products using the barcode scanning feature.
5. Reports & Analytics – Provides insights on sales trends and stock levels for better decision-making.
6. System Integration – Connects with POS, accounting, and e-commerce platforms for seamless operations.
7. Mobile Access – Allows stock monitoring from anywhere with a mobile app or cloud-based system.
8. Cost Tracking – Helps track product costs, profit margins, and overall inventory value.
9. Returns & Refunds Management – Updates stock automatically when handling returns or exchanges.
10. User-Friendly Interface – Simple and intuitive design ensures easy adoption with minimal training.

Choosing inventory software with these features will help your business run more efficiently and reduce manual work. HashMicro is one provider that meets these needs. Below are some of the most trusted inventory management software for retail used by businesses in Malaysia.

14 Best Retail Inventory Software in Malaysia

Here are the top 14 retail inventory software in Malaysia in 2025:

1. HashMicro: Offers a fast, user-friendly, and all-in-one inventory solution.
2. Ordoro: Web-based software that manages the entire sales process.
3. Partkeepr: For businesses that need a flexible and customizable system.
4. InFlow: Solution to track stock, manage orders, and optimize workflows.
5. Shopify: Includes built-in inventory management tools for retailers.
6. RightControl: Lightweight software for small to medium-sized.
7. Vend: Provides real-time inventory tracking, seamless POS integration.
8. Cin7: Advanced stock control, multi-channel sales, and automation.
9. Fishbowl: Advanced inventory control and manufacturing capabilities.
10. Sortly: Designed for businesses that need simple, visual stock tracking.
11. Magestore: Magento-native solution for omnichannel inventory control.
12. Lightspeed Retail: Cloud-based POS with advanced inventory features.
13. Square for Retail: POS platform with essential stock and sales tools.
14. Katana: Smart inventory software with forecasting and batch tracking.

1. HashMicro Retail Inventory Software

HashMicro’s Retail Inventory Software is a comprehensive solution that offers a fast, user-friendly, and all-in-one inventory management system for businesses of all sizes, including construction companies. It’s also the leading retail inventory software in Southeast Asia, including Malaysia.

It simplifies inventory management for companies in Indonesia and Singapore by handling barcodes, tracking stock in real time, managing picking and packing, automating supplier orders, and streamlining customer shipments. You can also explore how the system works by booking a free demo.

Why I chose this: I chose this software because it brings speed, simplicity, and complete visibility into one platform, making inventory tasks easier for any business—whether in retail or construction.

Here are some of the key features offered:

• Accurate Goods Tracking: Barcode management ensures precise and efficient tracking.
• Automated Stock Requests: Easily manage stock requests across branches and warehouses.
• Custom Integration: Adapt the software to fit your business needs through integration with ERP software.
• Seamless System Connectivity: Works smoothly with accounting, purchasing, and POS modules.
• Automated Stock Recording: Keeps inventory updated in real-time for smooth retail warehouse operations.

Pros	Cons
Easy integration with other modules—no third-party tools needed. Secure data protection with ISO certification. Flexible installation options: cloud, on-premise, or hybrid. Remote monitoring via mobile app with offline access. Lifetime customer support after purchase	May be too advanced for SMEs with simple inventory needs. Implementation time depends on customization complexity.

Considering these features and benefits, HashMicro offers flexibility and scalability for businesses of all sizes. If you’d like to explore pricing that fits your company’s needs, click the banner below to view the available plan options.

“Managing inventory across multiple locations becomes far more reliable when supported by a unified platform. It’s the kind of structure that keeps operations steady, even as a business grows”

— Angela Tan, Regional Manager

2. Ordoro Retail Inventory Tracking Software

Ordoro is a powerful web-based retail inventory software that manages the entire sales process from start to finish.  It offers a seamless inventory management system with built-in features like shipping, kitting, dropshipping, automation, barcode scanning, supplier analytics, insurance, and returns.

Designed for efficiency, Ordoro keeps product information updated in real-time for smooth operations.

Why I chose this: It combines inventory, shipping, and automation in one streamlined platform, giving businesses real-time accuracy and smoother operations from start to finish.

Features:

• Real-time inventory tracking
• Multi-channel inventory management
• Barcode scanning
• Automated order routing
• Dropshipping management

Pros	Cons
Easy and smooth system transition. User-friendly interface with advanced features.	Challenges in handling high-volume orders. Slow response times for specific support issues. Occasional product mix-ups in purchase orders.

3. Partkeepr

PartKeepr is an open-source inventory management solution designed for businesses that need a flexible and customizable system. It provides efficient stock tracking, organization, and reporting to help retailers manage their inventory with ease.

Why I chose this: I chose this software because its open-source flexibility lets businesses tailor the system to their exact needs without being limited by fixed features or rigid workflows.

Features:

• Customizable database fields
• Advanced search and filtering
• Import/export functionality
• User access control and permissions
• API for third-party integrations

Pros	Cons
Open-source and highly customizable Supports barcode scanning for quick stock updates Detailed reporting and tracking features	Requires technical knowledge for setup and maintenance Lacks built-in e-commerce or POS integration No dedicated customer support

4. inFlow Inventory

inFlow Inventory is an intuitive retail inventory management solution to track stock, manage orders, and optimize inventory workflows. It provides a user-friendly interface with powerful features to help businesses streamline their inventory processes.

Why I chose this: It offers a simple yet powerful way to manage stock and orders, making it easy for teams to stay organized without dealing with complex systems.

Features:

• Automatic stock adjustments
• Low-stock alerts and reorder automation
• Supplier and customer management
• Integration with e-commerce and retail accounting software

Pros	Cons
Easy-to-use interface with minimal learning curve Supports barcode scanning for quick stock updates Cloud-based access for remote inventory management	Limited free version with restricted features Lacks advanced customization options Can become costly for larger businesses with high-volume inventory

5. Shopify Retail Inventory Software

Shopify is a popular e-commerce platform that includes built-in inventory management tools for retailers. It allows businesses to track stock, manage sales, and sync inventory across multiple sales channels for seamless operations.

Why I chose this: I chose this platform because its built-in inventory tools work effortlessly with online sales, giving businesses a smooth, unified way to manage products across every channel.

Features:

• Multi-channel inventory synchronization
• Barcode scanning and labeling
• Integration with POS, accounting, and third-party apps
• Low-stock alerts and notifications

Pros	Cons
Easy to set up and integrates with multiple sales channels Cloud-based access for remote inventory tracking Extensive app marketplace for additional features	Limited inventory features compared to dedicated inventory software Additional costs for advanced features and third-party apps Less customizable for complex inventory needs

6. RightControl

RightControl is a lightweight yet efficient inventory management software for small to medium-sized retailers. It offers essential stock management features, order tracking, and sales processing.

With built-in invoicing, barcode scanning, and customer management, RightControl helps retailers streamline day-to-day inventory tasks without the complexity of larger enterprise solutions.

Why I chose this: I chose this software because it provides the core inventory features businesses need in a simple, manageable package—perfect for retailers who want efficiency without unnecessary complexity.

Features:

• Barcode scanning for quick stock updates
• Multi-location stock management
• Automated low-stock alerts and reorder management
• Integration with accounting systems
• User access control for security

Pros	Cons
Affordable and ideal for small to medium businesses Includes invoicing and sales management features User-friendly interface with minimal setup required	Lacks advanced features for large-scale operations Limited integrations with third-party apps No mobile app for on-the-go inventory management

7. Vend Retail Inventory Software

Vend is a cloud-based retail inventory management software designed for retailers looking to streamline stock control, sales, and customer management. It provides real-time inventory tracking, multi-store management, and seamless POS integration.

With advanced reporting and automated stock updates, Vend helps retailers maintain accurate inventory levels while improving operational efficiency.

Why I chose this: It offers reliable real-time tracking and smooth POS integration, making it ideal for retailers who need accurate stock control across multiple locations.

Features:

• Low-stock alerts and notifications
• POS integration for seamless sales tracking
• Supplier and purchase order management
• Customer relationship management (CRM)
• Reporting and analytics for sales and inventory insights

Pros	Cons
User-friendly interface with easy setup Strong POS and inventory management integration Cloud-based access for managing inventory from anywhere	Higher pricing compared to some alternatives Limited customization options for complex inventory needs Requires internet connection for full functionality

8. Cin7 Retail Inventory Tracking Software

Cin7 is a comprehensive retail inventory management software designed for businesses that need advanced stock control, multi-channel sales integration, and automation.

It offers real-time inventory tracking, warehouse management, and seamless connections to e-commerce, POS, and accounting systems. With its powerful automation and reporting tools, Cin7 helps retailers optimize inventory, reduce manual work, and scale efficiently.

Why I chose this: It combines advanced automation with strong multi-channel capabilities, giving retailers the control they need to grow without adding operational complexity.

Features:

• Low-stock alerts and reorder automation
• POS integration for seamless sales tracking
• B2B and e-commerce platform synchronization
• Supplier and purchase order management
• Inventory forecasting and demand planning

Pros	Cons
Strong multi-channel integration with e-commerce and POS systems Advanced automation for inventory and order management Scalable solution suitable for growing businesses	Can be complex to set up and learn Higher pricing compared to basic inventory solutions May include features unnecessary for smaller retailers

9. Fishbowl Inventory

Fishbowl is a powerful retail inventory tracking software designed for businesses needing advanced inventory control, order management, and manufacturing capabilities.

It integrates seamlessly with QuickBooks, e-commerce platforms, and POS systems, making it ideal for retailers looking to automate stock tracking and improve efficiency.

Why I chose this: I chose this software because its strong integration capabilities and manufacturing-friendly features make it a reliable choice for businesses that need deeper inventory control across multiple workflows.

Features:

• Purchase order and supplier management
• Integration with QuickBooks, e-commerce, and POS systems
• Manufacturing and assembly tracking
• Sales order and fulfillment automation

Pros	Cons
Strong integration with QuickBooks for accounting Supports both retail and manufacturing inventory needs Scalable for businesses with complex inventory requirements	Requires setup and training for full functionality Higher upfront costs compared to simpler inventory solutions Some advanced features may be unnecessary for small retailers

10. Sortly

Sortly is a user-friendly retail inventory software designed for businesses that need simple, visual stock tracking. With an intuitive mobile app and barcode scanning features, Sortly makes it easy for retailers to manage inventory, track stock levels, and organize products without complex setups.

Why I chose this: It offers a clean, intuitive interface that suits retailers who prefer a straightforward inventory tool without the learning curve. Its visual-focused tracking makes it ideal for businesses that want clarity and speed in daily stock management, especially those with small to medium retail operations.

Features:

• Real-time inventory tracking
• Barcode and QR code scanning
• Low-stock alerts and automated reminders
• Multi-location inventory management
• Customizable folders and tags for easy organization

Pros	Cons
Extremely easy to use, even for beginners Mobile-friendly with offline access Visual inventory tracking with photos	Lacks advanced automation and integrations Limited reporting features compared to enterprise solutions Not ideal for businesses with complex inventory needs

11. Magestore

Magestore is a Magento-native retail POS and inventory management software built for omnichannel retailers. It helps unify data from all sales points (online and offline), making it easier to control inventory, process orders, and track customers in real time.

As a customizable inventory management software for retail, Magestore simplifies stock movement across multiple warehouses, supports barcode scanning, and offers low-stock alerts to help you stay ahead. Its strong Magento integration makes it a practical choice for sellers already using that platform.

Why I chose this: I chose Magestore because its seamless Magento integration and centralized inventory control make it highly effective for omnichannel retailers.

Features:

• Real-time sync across sales channels
• Barcode scanning and stock tracking
• Multi-warehouse inventory control
• Low-stock alerts and reorder levels
• Customizable workflows based on business needs

Pros	Cons
Tailored for Magento users  Real-time sync across locations Strong customization  Supports barcode and batch tracking	Setup may require technical assistance May be overwhelming for smaller retailers

12. Lightspeed Retail

Lightspeed Retail is a cloud-based retail POS and inventory management software designed for brick-and-mortar and e-commerce retailers. The system supports barcode scanning, multi-channel inventory sync, and advanced reporting features.

This flexible retail inventory tracking software enables retailers to manage both online and in-store stock from a single dashboard. Its built-in purchase order tools and customizable alerts make it one of the more complete inventory management software for retail businesses aiming to scale operations.

Why I chose this: I chose Lightspeed Retail because it offers strong multi-channel inventory syncing and reliable reporting, making it ideal for retailers who need unified control across online and physical stores.

Features:

• Inventory sync between online and in-store
• Barcode scanning and generation
• Purchase order management
• Custom reports and analytics
• Real-time stock level alerts

Pros	Cons
Omnichannel support for retail and eCommerce Advanced inventory tools Easy-to-use interface Cloud-based access from any device	Basic plan lacks eCommerce features Not compatible with Android Some features may be excessive for smaller stores

13. Square for Retail

Square for Retail is an easy-to-use retail POS and inventory management software that’s especially useful for startups and growing retail stores. It provides barcode scanning, low-stock alerts, and automated stock adjustments across locations.

Although it offers a lighter toolkit compared to some competitors, it still delivers core functions of retail inventory tracking software, such as inventory categorization, CSV import, and real-time reporting. For retailers just starting out, it serves as a reliable inventory management software for retail operations with integrated payments.

Why I chose this: I chose Square for Retail because it offers simple, essential inventory tools with built-in payments, making it a practical choice for new or growing retailers who need an easy and reliable system.

Features:

• Stock transfer and adjustments across locations
• Low-stock alerts and restock tools
• Barcode scanning and inventory search
• Import product lists via CSV
• Sales reporting and analytics

Pros	Cons
Free plan available with core features Easy setup and user-friendly Built-in payment processing Solid reporting tools	Limited advanced inventory features Not ideal for large-scale inventory Fewer customization options

14. Katana

Katana stands out as a modern, user-friendly retail inventory tracking software that’s particularly suited for manufacturers and eCommerce brands. It provides excellent stock visibility and order tracking across multiple warehouses and sales channels.

The platform also works as an advanced inventory management software for retail, offering demand forecasting, barcode tracking, and integration with platforms like Shopify and QuickBooks. While not a full retail POS and inventory management software, Katana supports a wide range of inventory tasks for growing businesses.

Why I chose this: I chose Katana because it delivers powerful inventory visibility and smooth multichannel syncing, making it ideal for brands that need clear control over stock and production without a complex setup.

Features:

• Inventory and order tracking
• Batch and expiry date monitoring
• Forecasting for demand planning
• Barcode and serial number support
• Integration with Shopify, QuickBooks, and others

Pros	Cons
Strong forecasting and analytics tools Useful for both manufacturing and retail Clean and easy-to-navigate interface Supports integrations with major platforms	Limited fulfillment tools in the base plan Price lists not included in the standard plan Higher pricing on advanced plans

Overall Comparison of the Best Retail Inventory Management Software in Malaysia 2025

Tips for Choosing the Best Retail Inventory Software

Picking the right inventory software can make a big difference for your business. Here’s how to find the best fit:

1. Know Your Needs

Think about your business size, inventory turnover, and must-have features like multi-store management or reporting. A small boutique needs different tools than a big retail chain.

2. Plan for Growth

Your software should grow with your business. Look for a system that can handle more inventory, locations, and complex reporting as you expand.

3. Check Integration Options

Make sure the software connects smoothly with your POS, accounting, and online store. This keeps data consistent and reduces manual work.

4. Keep It Simple

Choose software that’s easy to use. A user-friendly system means your team can learn it quickly without long training sessions.

5. Go Mobile

A cloud-based or mobile-friendly system lets you check inventory from anywhere. This is great for businesses with multiple locations or managers on the go.

6. Read Reviews

See what other retailers say about the software. Look for feedback on customer support, ease of use, and reliability.

7. Test Before You Buy

Most providers offer free demos or trials. Try the software first to see if it meets your needs before committing.

8. Compare Cost vs. Value

Don’t just go for the cheapest option—choose software that improves efficiency, reduces errors, and boosts profits for the best return on investment.

By following these tips, you’ll find a retail inventory system that makes managing stock easier and helps your business grow!

Conclusion

Selecting the right retail inventory software can greatly enhance your business by improving stock accuracy, streamlining management, and optimizing workflows. Whether you run a single store or multiple locations, the right system helps cut costs, save time, and improve customer satisfaction.

With features like real-time tracking, automated stock replenishment, and detailed reporting, retail inventory management software enables smarter decision-making and keeps you competitive.

For a complete solution that integrates smoothly with your business, HashMicro’s Retail Inventory Management Software is an excellent choice. Want to improve your inventory management?

Try a free demo and see the benefits for yourself.

Frequently Asked Questions on Retail Inventory Software

• What is retail inventory software?

  Retail inventory software is a digital system that helps stores track, manage, and control stock levels in real time. It ensures that product quantities are always accurate by automatically updating inventory after every sale, return, or stock movement.

  The software provides insights into fast-moving and slow-moving products, helping retailers prevent overstock and stockouts. With features like barcode/SKU tracking, reporting, and demand forecasting, it enables smarter purchasing decisions and improves overall store performance.

• How does retail inventory software integrate with e-commerce platforms?

  Retail inventory software often integrates seamlessly with e-commerce platforms, allowing businesses to synchronize stock levels, manage orders, and update product information across online and offline channels in real-time.

• Can small businesses benefit from retail inventory management software?

  Yes, small businesses can significantly benefit from retail inventory management software by automating stock tracking, reducing manual errors, and gaining insights into sales trends, which helps in making informed purchasing decisions.

• How Inventory Management System Works

  An inventory management system tracks goods from purchase to delivery, updating stock in real-time and automating processes like ordering and fulfillment. It ensures optimal inventory levels, prevents stockouts, and aids decision-making with real-time data and reporting.

• What role does barcode scanning play in inventory management?

  Barcode scanning streamlines inventory management by enabling quick and accurate tracking of products, reducing manual data entry errors, and facilitating efficient stock takes and order processing.