12 Best Inventory Management Software in Malaysia 2025

Are you curious to know which inventory management software solutions can revolutionize your business in Malaysia?

A startling statistic reveals that about 46% of businesses, especially small-medium businesses, do not track their inventory or rely on manual methods. This significant oversight can lead to various challenges that hinder business success. Therefore, inventory management system has a very important role to play.

On the other hand, the number of inventory system Malaysia options is also a challenge for businesses to choose the right software. If you are an enterprise planning to buy inventory management system, you need to read reviews and recommendations. This helps you to narrow down your decision and make the best choice.

This article will provide you with the best recommendations in detail. In our exploration of the 12 best inventory management software solutions in Malaysia for 2025, we will uncover the hidden gems that can help optimize your inventory processes.

What is Inventory Management Software?

Inventory management software is a tool that helps businesses track stock levels, manage orders, and streamline sales and deliveries. It optimizes the flow of goods by monitoring inventory in real-time and automating key processes.

Effective inventory management system ensures smooth operations and minimizes costs by preventing stockouts and reducing excess inventory. It also improves supply chain efficiency and supports better purchasing, stocking, and order fulfillment decisions.

Many inventory management systems integrate with other business tools, such as point-of-sale (POS) systems, accounting software, and e-commerce platforms, to maintain accurate and up-to-date inventory data. Advanced systems may also offer forecasting and analytics to predict demand, optimize stock levels, and guide strategic decisions.

Features of Inventory Management Software

A robust inventory management system comes with features designed to streamline business operations and improve efficiency. Here are some key features to look for:

• Real-Time Inventory Tracking: This feature allows businesses to monitor stock levels as they change, providing up-to-date insights on product availability. Real-time tracking helps prevent stockouts and overstocking, ensuring efficient inventory control.
• Order Management Capabilities: Order management features streamline the process of receiving, processing, and fulfilling orders. This reduces manual errors, speeds up order cycles, and improves overall customer satisfaction.
• Sales and Purchase Order Processing: This feature consolidates sales and purchase orders in one system, simplifying the workflow from order creation to completion. It ensures accuracy and efficiency in managing both inbound and outbound transactions.
• Barcode Scanning and Automation: Barcode integration automates product identification and stock updates, reducing manual data entry and errors. It speeds up inventory audits and enhances accuracy in tracking goods.
• Forecasting and Analytics Tools: Advanced inventory systems include forecasting tools that predict future demand based on historical data and trends. Analytics provide insights into sales performance, helping businesses optimize stock levels and make informed decisions.
• Integration with Other Business Systems: Inventory management software often integrates with POS systems, accounting software, and e-commerce platforms. This ensures seamless data flow across departments and enhances overall business efficiency.

With these features, businesses can streamline their inventory operations, reduce costs, and improve decision-making processes. Tools like ABC analysis help prioritize inventory management by categorizing items based on their value and importance.

Next, explore our recommendations for the 12 best inventory management software in Malaysia to find the perfect solution for your business needs.

12 Best Inventory Management Software in Malaysia 2025

We have compiled a list of the 12 best inventory management software solutions in Malaysia to help companies choose the right one. Each software comes with its own features, advantages, and disadvantages, making it easier to find the perfect fit for your business. Here are our top recommendations.

• HashMicro: A comprehensive inventory management solution with real-time tracking, smart forecasting, and seamless business integration.
• NetSuite: Cloud-based inventory management with advanced reporting tools.
• Zoho: User-friendly software for order and stock management.
• Netstock: Inventory optimization with demand forecasting features.
• Orderhive: Centralized inventory for multi-channel businesses.
• Cin7: Cloud solution with integrated POS and inventory control.
• Ordoro: Simplified inventory and shipping management.
• QuickBooks: Inventory tracking for small and medium businesses.
• InFlow: Easy-to-use software for managing stock levels and sales.
• ShipHero: Inventory and warehouse management designed for e-commerce.
• Fishbowl: Manufacturing and warehouse management system.
• Katana: Visual inventory management tailored for manufacturers.

1. HashMicro

HashMicro is a leading software company in Southeast Asia, known for its high-quality ERP solutions. It helps businesses streamline operations by offering advanced inventory management software, trusted by 2,000+ companies like Bank of China, Hino, and Abbott for efficiency.

Using this stock management system, you will get various benefits such as:

1. Inventory Forecasting: Businesses can forecast the amount of inventory required during a specific period in the future, thus aiding better planning and procurement.
2. Minimizing Waste: The system uses a FIFO/FEFO scheme to ensure that items that have been on the shelves the longest are sold first, thus reducing wastage and increasing profits.
3. Barcode Management: The ability to manage inventory and track stock movements quickly and accurately using barcode and RFID integration is a significant time saver.
4. Lot and Serial Number Tracking: Automatic generation of lot and serial numbers simplifies product tracking in each warehouse, thereby improving traceability.
5. Stock Requisition Management: The software automates approval workflows to manage stock requests from all outlets or warehouses, simplifying the process.
6. Stock Aging Analysis: Analyzing stock age helps evaluate and decide on future stock levels for both slow and fast-moving items, ensuring efficient inventory turnover.

Furthermore, here are the pros and cons of HashMicro’s inventory system Malaysia. You could consider this before choosing the best solution for your business in Malaysia.

If you are interested in learning more about how HashMicro Inventory Management Software can benefit your business, click the banner below to view the pricing scheme.

2. Netsuite

NetSuite’s Inventory Management Software provides traceability and warehousing features, ensuring accurate stock tracking. It helps businesses by automating inventory control, optimizing stock levels, and streamlining operations for improved efficiency and reduced errors.

It is important to note that Netsuite’s inventory management software is more suitable for medium to large businesses with complex inventory management needs. The software may require advanced setup and configuration, which might not be ideal for small businesses with limited budgets.

3. Zoho

Zoho provides a user-friendly interface with comprehensive features for inventory management. It helps businesses streamline order fulfillment, maintain precise stock control, and automate reordering to ensure optimal inventory levels and efficient operations.

While Zoho’s software may not be as robust as some other options on this list, its user-friendly interface and key functionalities make it a viable choice for businesses in Malaysia.

4. Netstock

Netstock is an inventory management solution that provides real-time visibility into stock levels. It helps businesses monitor inventory, reduce excess stock, and make data-driven replenishment decisions, ensuring optimal stock control and operational efficiency.

5. Orderhive Inc.

Orderhive Inc. is an inventory management software with advanced tracking features. It helps businesses optimize stock levels, prevent stockouts or overstocking, and streamline order fulfillment through real-time updates and enhanced visibility into inventory.

6. Cin7

Cin7 is a cloud-based inventory management software that offers real-time inventory visibility and control. It helps businesses automate order management, streamline processing, and track orders across multiple channels, ensuring efficient and accurate stock management.

7. Ordoro Inc.

Ordoro Inc.’s Inventory Management Software is an integrated platform for order management, inventory control, and shipping. It helps businesses save time and enhance fulfillment efficiency through automated order processing, leading to improved customer satisfaction.

8. QuickBooks

QuickBooks is a cost-effective inventory tracking solution for small businesses in Malaysia. It helps businesses link inventory data with operations, monitor stock levels, and simplify inventory management, making it an affordable choice for efficient stock control.

9. inFlow

inFlow is an inventory management software that enables businesses to customize stock, reorder products, and manage sales and purchase orders. It helps companies maintain accurate inventory tracking across multiple platforms, ensuring seamless stock control from anywhere.

The strength of this warehouse management system in Malaysia lies in its user-friendly design and its commitment to providing a seamless inventory and order management experience. With its cloud-based setup, inFlow simplifies the complexities of inventory tracking, making it easy to access and manage even for those who may not be tech-savvy.

10. ShipHero

ShipHero is a cloud-based inventory system designed for e-commerce and fulfillment operations. It helps businesses streamline inventory management, track stock across multiple warehouses and sales channels, and simplify complex fulfillment processes for greater efficiency.

One of the standout features of ShipHero is its ability to facilitate efficient warehouse operations. The software supports businesses in maintaining a smooth flow of goods from receiving to shipping, minimizing the chances of errors and delays.

11. Fishbowl

Fishbowl is an inventory management software that covers the entire inventory cycle, from ordering to reporting. It helps businesses maintain accurate records, optimize warehouse space, improve order fulfillment, and reduce manual data entry errors for greater efficiency.

Fishbowl provides the tools necessary to simplify complex operations, allowing businesses to focus on growth and customer satisfaction.

12. Katana

Katana is a cloud-based inventory management software that integrates tracking, production, and workflow optimization. It helps businesses maintain real-time inventory visibility, respond quickly to demand changes, and prevent stock shortages or overstocking for seamless operations.

Furthermore, Katana’s user-friendly interface allows for easy navigation and management of complex inventory data, making it accessible even to those without extensive technical expertise. 

What Happens If You Don’t Use Inventory Management Software?

Inventory management is a critical aspect of business operations that impacts efficiency and profitability. However, businesses often face common challenges in inventory management, including:

• Stock Shortages and Overstocking: Stock shortages occur when inventory doesn’t meet demand, leading to lost sales and reputational damage. Conversely, overstocking results in higher storage costs and increased risk of product damage, tying up capital that could be used elsewhere.
• Inaccurate Inventory Data: Inaccurate inventory data can severely disrupt business operations. Mismatches between inventory records and physical stock levels can lead to poor purchasing decisions and sales order errors.
• Long Delivery Times: Delays in supplier deliveries can disrupt the flow of goods and cause stock shortages. This issue is often exacerbated by supply chain uncertainties, poor communication with suppliers, and difficulty predicting demand accurately.
• Lack of Supply Chain Visibility: Limited visibility across the supply chain prevents businesses from quickly identifying and addressing issues. Without accurate, real-time information on inventory status, managing stock effectively becomes challenging.
• High Storage Costs: Excessive storage costs include warehouse rent, labor, insurance, and other expenses related to maintaining inventory. These costs can rise when businesses overstock due to inefficient warehouse management.

Addressing these challenges requires implementing an effective inventory management system, leveraging technology to enhance data accuracy, and adopting proactive supply chain management strategies. With these solutions, businesses can improve operational efficiency and achieve higher customer satisfaction.

How to Choose Best Inventory Management System in Malaysia

When choosing the best inventory management system in Malaysia, several key factors should be considered to ensure optimal functionality and compatibility with local business practices.  Make sure you don’t choose the wrong software that will increase your company’s losses.

Here are some tips on how to choose the best inventory system Malaysia so that the system fits your company’s profile and workflow.

1. Identify your business needs

Start by knowing your business scale, customer reach, business work processes, and what obstacles you often experience. If you know your business problems, you will understand what type of inventory system you need.

2. Regulation compliance

Ensure compatibility with Malaysian regulations for seamless integration with legal compliance.

3. Multi-currency support

Look for software that offers multi-currency support to facilitate international transactions, for your business in Malaysia to engage in global trade.

4. User-friendly interface

Prioritize a user-friendly interface to ease implementation and ongoing use, increase efficiency, and reduce training time for staff.

5. Strong customer support

Choose a software provider with reliable customer support services to address any issues promptly, minimizing downtime and ensuring smooth operations.

6. Integration capabilities

Evaluate integration options with other business management systems such as ERP software to streamline processes and improve overall efficiency.

7. Scalability

Opt for a software solution that is scalable to accommodate Malaysia’s growing business needs, allowing for smooth expansion without significant disruption.

8. Customization options

Look for software that offers customization options to tailor the system to the specific needs of the business, ensuring optimal functionality and flexibility.

By prioritizing these points, Malaysian businesses can choose an inventory software solution that aligns with their unique needs and maximizes operational effectiveness in the local market.

Moreover, it’s crucial to discover the hidden gems among these inventory software solutions. Therefore, to uncover these valuable insights, consider reading the detailed analysis provided in the conclusion below.

Conclusion

Based on the reviews and explanations above, inventory management software from HashMicro is the most superior choice. Additionally, it boasts the most comprehensive features paired with a good user experience. Furthermore, the reporting features are not only comprehensive but also detailed, offering easy customization options and easily integrated with other systems such as supply chain software.

When choosing the right inventory management software, it’s essential to start by identifying your specific business needs. Equally important is ensuring that the inventory management software can integrate seamlessly with your existing systems, particularly ERP solutions.

You can also get excellent and responsive customer service. HashMicro’s high performance with a successful track record can be the best solution for your business progress in Malaysia. If you are still curious and want to try using the HashMicro system, try the following free demo. You can also contact our expert team immediately.

HashMicro inventory management software could be your top solution ever. Like a hidden gem, you won’t find a system this comprehensive, yet easy to use. To support your business processes, HashMicro stands like a loyal and faithful business partner to you.

FAQ about Inventory Management Software in Malaysia

• What is inventory management software?

  Inventory management software helps businesses track and manage their stock, orders, and deliveries. It automates processes, improves accuracy, and saves time. For businesses in Malaysia, HashMicro inventory management software offers real-time tracking and seamless stock management, making it one of the best solutions in the market.

• What is the best software for inventory management?

  The best inventory management software depends on your business needs. HashMicro inventory management software is a great choice for businesses in Malaysia due to its customizable features and real-time updates. Other options, like NetSuite and Zoho, are also popular but HashMicro stands out for its local support and tailored solutions for the inventory system in Malaysia.

• What is the most commonly used inventory management system?

  The most commonly used inventory system in Malaysia is a cloud-based solution that provides real-time updates. HashMicro inventory management software is a top choice for local businesses, offering flexibility, easy integration, and a user-friendly interface to manage inventory more effectively.

• What are the 4 types of inventory management systems?

  There are four main types of inventory systems: the periodic system (updates stock at set times), the perpetual system (real-time updates), Just-in-Time (JIT) (minimizes stock levels), and ABC analysis (classifies inventory by value). HashMicro offers support for all these types in its inventory management software, helping businesses choose the best solution for their needs in Malaysia.