Property management software today does far more than track maintenance or rent, it helps businesses stay efficient and competitive as portfolios grow. With rising operational demands, companies need smarter tools to stay ahead.
As the property management software market size in Malaysia continues to expand, selecting the right system becomes a strategic necessity. The growth driven by commercial developments and smart property adoption makes efficiency, compliance, and profitability more critical than ever.
This article highlights the Top 12 Property Management Software Solutions in Malaysia for 2025 to guide your decision-making. Continue reading to select the ideal platform that enhances your property management strategy.
Key Takeaways
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Quick Comparison of Best Property Management Software in Malaysia
| ERP System | Ideal Business size | Best for | Strength |
|---|---|---|---|
| HashMicro | Mid–Large | Real estate & property groups | All-in-one ERP with leasing, contracts, maintenance, and accounting |
| Doorloop | Small–Mid | Property managers & landlords | Easy to use, fast setup, automates rent & maintenance |
| Buildium | Small–Mid | Residential property managers | Cloud-based, strong accounting and leasing tools |
| Innago | Small | Individual landlords | Simple platform, free for basic use |
| Ecount | Small–Mid | Rental & property businesses | Integrated accounting + rental operations |
| Rent | Mid–Large | Large rental portfolios | Customizable features, online payments, maintenance tracking |
| Entrata | Mid–Large | Multifamily & complex properties | Complete suite for leasing, payments, maintenance |
| ResMan | Mid–Large | Multifamily & apartments | Robust tenant, finance, and maintenance automation |
| Lodgify | Small–Mid | Vacation rental owners | Booking + channel management for short-term rentals |
| MRI | Large | Enterprise real estate portfolios | Advanced analytics and commercial + residential management |
| Re-Leased | Small–Mid | Commercial & residential leasing | Cloud-based lease and finance automation |
| WebRezPro | Small–Mid | Hotels, resorts, vacation rentals | Full PMS for hospitality operations and bookings |
What is Property Management Software?
Property management software is a digital tool that helps landlords, property managers, and real estate companies oversee their day-to-day operations more efficiently.
From handling rent collection and maintenance requests to managing leases and tenant communications, it centralizes all key tasks into one system.
The goal is straightforward to save time, automate manual tasks, and provide property professionals with greater control over their portfolios.
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What are the Benefits of Using Property Management Software Malaysia?
Property management software offers an integrated solution that automates day-to-day tasks, enhances visibility, and enables businesses to deliver a better experience for both tenants and property owners.
Below are the main benefits of adopting this technology:
1. Centralized Property Operations: Manage tenants, leases, maintenance requests, and payments through a single, unified system. This eliminates the need for scattered spreadsheets or manual tracking, improving accuracy and saving valuable time.
2. Improved Efficiency and Automation: Automate recurring activities such as rent invoicing, payment reminders, and maintenance scheduling. This reduces administrative workload, prevents delays, and allows property teams to focus on strategic growth.
3. Real-Time Financial Insights: Access instant, data-driven reports on occupancy, income, and expenses. Real-time visibility helps managers make smarter decisions to maximise profitability and control cash flow more effectively.
4. Enhanced Tenant Satisfaction: Offer tenants a seamless experience with self-service portals, faster communication, and transparent billing. This strengthens tenant relationships, improves retention rates, and reduces disputes
5. Scalable and Future-Ready Management: As your property portfolio expands, the software scales with you. It enables consistent management across multiple locations while supporting integrations with accounting or ERP systems for long-term growth.
Top 12 Property Management Software Solutions in Malaysia
Choosing the right property management software in Malaysia helps streamline operations, ensure compliance, and enable informed decision-making. Here are 12 top options to consider.
- HashMicro Property Management: An integrated system for automating leases, billing, maintenance, and reporting.
- DoorLoop Inc.: An all-in-one platform for accounting, leasing, and maintenance.
- Buildium Property Management Software: A reliable solution with strong accounting and tenant management tools.
- Innago Property Management System: A free, user-friendly platform for rent collection and tenant screening.
- Ecount Property Management System: Essential features for unit, finance, and tenant management.
- Rent Manager Property Maintenance Software: Customizable software with advanced maintenance and leasing tools.
- Entrata Property Management: A unified platform for digital leasing, payments, and resident engagement.
- ResMan Property Management: Multifamily-focused with tools for compliance and operational oversight.
- Lodgify Property Management System: Designed for vacation rentals with booking and channel management.
- MRI Property Management: Enterprise-grade system with deep analytics and financial tools.
- Re-Leased: Cloud-based software for commercial lease and financial management.
- WebRezPro: A hotel-focused PMS for reservations, housekeeping, and front-desk operations.
1. HashMicro Property Management
HashMicro’s Property Management Software is a fully integrated solution that helps businesses manage property operations, leasing activities, and financial tracking with greater accuracy and control.
Whether you’re managing condominiums, large-scale investments, or real estate developments, the platform is designed to support your business at every level.
Its customizable features allow you to efficiently manage multiple properties and tenants, while seamlessly integrating with finance, procurement, equipment rental, and HR systems ideal for tracking contract-based staff and streamlining your entire workflow.
Is that all HashMicro can do? Not at all. Here’s what else ERP benefit HashMicro offers:
- Manage multi-property operations efficiently: Oversee tenant registration, payments, and maintenance from a single dashboard.
- Automate financial tracking: Manage condo fees, maintenance expenses, and financial reporting effortlessly, and also generate accurate reporting for revenue and asset tracking.
- Schedule and track property maintenance: Prevent expensive repairs by keeping facilities in top condition.
- Track lease agreements and renewals with ease: Get full visibility on contract timelines and financial obligations.
- Secure store property and tenant data: Access historical lease and financial records anytime.
- Automate procurement-to-payment workflows: Track purchases, vendor payments, and project expenses efficiently.
- Gain full control over AP/AR processes: Manage invoices, collections, and payment tracking in real-time.
- Improve financial oversight: Generate reports on project costs, revenue, and cash flow for better decision-making.
| Pros | Cons |
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HashMicro Property Management Software offers a complete solution to manage tenants, leases, maintenance, and finances in one system. Discover flexible pricing plans designed to fit your business needs below.
2. Doorloop Inc.
Doorloop Inc. was established to simplify property management software and has quickly become a leader in the industry. The company offers a user-friendly platform designed for quick and easy implementation.
Additionally, the system is affordably priced and comes with responsive customer support through live chat, ensuring assistance for customers encountering any challenges during the setup process. Furthermore, the main features offered by DoorLoop are as follows:
- Automated Rent Collection
- Customizable Tenant Portals
- Integrated Maintenance Management
- Robust Reporting Tools
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3. Buildium Property Management Software
Buildium is a property management software tailored for residential property managers. It’s designed to help you stay on top of every part of your business, from daily tasks to long-term growth.
With features that streamline tenant screening, rent collection, and maintenance requests. New users can explore the system through a free trial to get familiar with its tools and capabilities.
Key features:
- Payment Processing
- Tenant Portal
- Work Order Management
- Billing & Invoicing
| Pros | Cons |
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4. Innago Property Management System
This property maintenance software provides a straightforward yet effective solution for property managers seeking to streamline their workflow without the complexity of multiple systems. It’s an ideal fit for landlords handling small to mid-sized property portfolios.
Another key benefit is its strong mobile performance, enabling you to easily manage your properties from virtually anywhere using your phone or tablet.
Key features:
- Easy Lease Management
- Automated Invoicing
- Maintenance Tracking
- Tenant Screening
| Pros | Cons |
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5. Ecount Property Management System
Ecount ERP software is a cloud-based solution built for small to mid-sized rental property businesses. It helps streamline key tasks, such as rent collection, work orders, accounting, and tenant management all in one system.
Key features:
- Accounting Integration
- Rent collection
- Billing & Invoicing
- Accounting
- Tenant management
| Pros | Cons |
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6. Rent Manager Property Maintenance Software
This rental property management software provider brings decades of experience in the landlord industry, offering a scalable platform that adapts well to various types of property management even for larger portfolios.
Its flexibility and customizable features make it a strong choice in a competitive market.
Key features:
- Customizable Property Templates
- Tenant Screening Services
- Online Payment Processing
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7. Entrata Property Management
Entrata is an all-in-one property management platform built for residential property owners, managers, and tenants. It brings together key functions like leasing, rent collection, marketing, and facilities management all accessible from a single dashboard.
Here’s a look at some of the features Entrata offers:
- Property Accounting
- Rental Applications
- Maintenance Management
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8. ResMan Property Management
ResMan Property Management System is a robust solution designed to simplify and enhance day-to-day property management tasks.
It offers a wide array of features, such as tenant management, rent tracking, maintenance handling, and financial reporting, that contribute to greater operational efficiency.
Key features:
- Rental Applications
- Maintenance Service Requests
- Online Payment
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9. Lodgify Property Management System
Lodgify is a property management platform that enables property owners and managers to handle bookings and reservations directly. It features a centralized dashboard, channel manager, and booking engine, making property oversight and guest communication more efficient.
Key features:
- Booking Management
- Marketing Tools
- Inventory Management
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10. MRI Property Management
MRI Property Management is a comprehensive digital solution designed for property owners, residents, and agents.
Built to support the diverse needs of real estate businesses worldwide, it offers a flexible platform that helps streamline operations, strengthen client relationships, and foster long-term business growth.
Key features:
- Resident and tenant portals
- Facility management
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11. Re-Leased
Re-Leased Property Management Software is a cloud-based platform built for landlords, property managers, and accountants to simplify commercial and residential portfolio management.
The software is designed to automate repetitive tasks, it centralizes lease management, accounting, and maintenance tracking in one easy-to-use system.
Key features:
- Lease and tenant management
- Automated rent collection and reminders
- Maintenance and task tracking
| Pros | Cons |
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12. WebRezPro
WebRezPro Property Management System is a cloud-based solution designed for hotels, resorts, and vacation rentals to streamline daily operations and enhance guest experiences. It automates key tasks like billing and housekeeping while providing real-time access.
Key features:
- Centralized property and unit management
- Automated billing, invoicing, and payment processing
- Maintenance scheduling and task management
| Pros | Cons |
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Comprehensive Comparison of Property Management Software
| Provider | Connection Quality | Bank Coverage | Ease of Integration | Data Enrichment |
|---|---|---|---|---|
| Hashmicro CRM | ||||
| Doorloop Inc. | ||||
| Buildum | ||||
| Innago | ||||
| Ecount | ||||
| Rent Manager | ||||
| Entrata | ||||
| Resman |
Key Features of Property Management Software Malaysia
To run a successful property business in Malaysia, having the right management system is essential. Here are the key features your property management software should include:
1. Online rent collection: Modern rent collection tools replace paper checks with seamless digital payments. Tenants can pay via bank transfer, credit card, or approved retail partners, while the system automatically applies late fees and sends reminders.
2. Tenant screening tools: Automated screening simplifies applicant evaluation by verifying income, credit score, background, and eviction history within minutes. Consistent digital screening supports fair housing compliance and enables landlords to customize criteria based on risk level.
3. Lease management: Digital lease management automates the entire process, from creating legally compliant templates to sending renewal alerts. All contracts and documents are securely stored in the cloud for quick, anytime access.
4. Expense and accounting integration: Comprehensive systems log all property-related expenses, categorize them for tax purposes, and calculate key financial metrics like ROI and cash flow. Integration with accounting software such as QuickBooks or Xero eliminates the need for double-entry and manual reconciliation.
5. Maintenance and communication tools: Centralized maintenance dashboards let tenants submit repair requests with photos and descriptions. Property managers can assign jobs, track progress, and store invoices, while built-in chat tools record all communications for transparency and documentation.
6. Invoicing & Billing Features: Advanced invoicing tools manage more than rents, they generate itemized bills for utilities, parking, or other fees. With recurring billing and customizable templates, these systems integrate directly with accounting tools and multiple payment processors.
Tips for Choosing The Best Property Management System for Business
Choosing the right property management software is essential to support your business operations and growth. To make the best choice, consider the following key factors:
- Features and Functionality: Look for essential tools like supplier management, purchase orders, spend tracking, and contract handling that align with your business needs.
- System Integration: Ensure the software can integrate smoothly with your current systems like accounting, ERP, and inventory to enhance efficiency and reduce errors.
- Customization: Opt for a solution that can be tailored to fit your unique workflows and operational requirements.
- Return on Investment: Select software that is scalable and flexible, offering long-term value and expert support to help you maximize your investment.
- User Experience: Choose a platform with an intuitive interface that’s easy to learn, helping your team get up to speed quickly.
- Support and Training: Strong customer support and thorough training are crucial to help your team use the system effectively and resolve issues promptly.
Conclusion
Selecting the right property management software is essential for enhancing your real estate business operations. With the right tool, you can streamline processes and increase profitability.
Among the many available options, HashMicro Property Management System stands out due to its extensive range of customizable features. It offers an end-to-end solution for property management, encompassing tenant registration, property maintenance, and the generation of detailed reports. The software is also highly flexible, supporting an unlimited number of users and providing expert assistance to meet your specific business needs.
Schedule a free demo with our team to discover how HashMicro can help drive the growth and success of your business.
FAQ Property Management System
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What is a PMS role?
PMs help develop the strategy, vision, and product roadmap by pinpointing the right problem (or problems) to solve for specific groups of users. They understand and anticipate users’ needs, and are always on hand to provide empathetic communication with teams.
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What is PMS and its purpose?
A property management system (PMS) is a software application for the operations of hospitality accommodations and commercial residential rental properties. PMS is also used in manufacturing industries, local government and manufacturing.
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What are the benefits of implementing a PMS for property owners, managers, and guests?
A property management system allows you to easily book rooms, check in guests, and receive payments. You can also track your inventory, receive arrival reports, and keep track of upcoming events. This will enable you to focus more on growing your business instead of spending time on administrative tasks.
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Can tenants access these property management platforms directly?
Yes. Most property management systems offer tenant portals where tenants can pay rent, submit maintenance requests, and view lease details easily online.
