A cloud-based POS system is a point-of-sale solution that stores and processes sales and inventory data online, giving businesses real-time access from any device. Yet many retail stores and cafés in Malaysia still use manual processes, resulting in stock errors, long queues, and unhappy customers.
With a cloud-based POS like HashMicro Cloud POS System, all data is stored online and updated in real-time. This makes it easier to track sales and minimize human error. In fact, a FitSmallBusiness report found that 71% of Hospitality Tech survey respondents consider integration features as must-haves in a POS system.
You can try our free demo and continue reading this, as in this article, I’ll share the 14 best cloud POS systems in Malaysia to help you find the perfect one.
Key Takeaways
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Shortlisted Cloud POS System for Malaysian Retail and FnB
From what I’ve seen, cloud POS systems have become essential tools for businesses that want efficiency and flexibility in their operations. I’ve gathered a list of recommended cloud POS software worth considering.
Best Because
Its omnichannel capabilities and customizable reporting
Best Because
Synchronization with e-commerce platforms
Best Because
Integrated payment, inventory management, and reporting tools
Choosing the right solution will not only make daily operations easier but also support long-term growth.
What is a Cloud POS System?
A cloud POS system is a web-based solution that manages sales, inventory, and customer data from any device with an internet connection. It stores information on remote servers, enabling real-time updates and access, which enhances operational efficiency and informed decision-making.
The FnB POS system allows businesses to securely store transactions, inventory, employees, and other business data in the cloud, providing access from anywhere with an internet connection.
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What are the Benefits of Using a Cloud POS System?
Implementing a Cloud POS system offers numerous benefits. Below are some of the key advantages that make Cloud POS an essential investment for modern retail and F&B operations:
- Lower hardware & maintenance costs: Cloud POS runs on remote servers, reducing the need for expensive on-site hardware and IT upkeep.
- Real-time data & analytics: Get instant insights into sales, inventory, and performance to make quick, data-driven decisions.
- Widespread adoption & proven efficiency: According to FinancesOnline, 52% of organizations have already switched to cloud POS, and 40% plan to follow, proving its scalability and reliability.
- Remote data access: Access your business information anytime, anywhere, perfect for managing multiple outlets or mobile operations.
- Improved flexibility & inventory control: Cloud-based tools make it easier to track stock levels, reduce waste, and respond quickly to changing demand.
- Cost-effective & scalable solution: Start small and expand as your business grows without heavy upfront investment.
14 Best Cloud POS Systems for Businesses in Malaysia
Now, let’s delve into the top 14 Cloud POS software available for businesses in Malaysia in 2025:
1. HashMicro Cloud POS System
HashMicro’s POS is Malaysia’s most recommended cloud-based solution for point-of-sale POS systems, thanks to its comprehensive features tailored to retail and food and beverage (F&B) businesses. Its user-friendly interface, seamless integration capabilities, and robust security stand out.
A free demo offer allows customers to experience HashMicro’s Cloud POS system firsthand and explore its features without any commitment. This opportunity will provide valuable insights into how the system can streamline operations and boost business efficiency.
HashMicro’s best POS system Malaysia streamlines the sales process by providing real-time access to sales data, enabling quicker decision-making and reducing manual errors. Its integrated payment processing supports a variety of payment methods.
The system’s robust inventory management automatically updates stock levels, preventing stockouts and overstock situations. This ensures that your sales team always has the right products available, ultimately boosting sales and improving overall customer experience.
Key features:
- Integrated features: HashMicro’s Cloud POS system integrates sales, inventory, and payments, streamlining the sales process and ensuring real-time data synchronization.
- Industry-ready: HashMicro’s system enhances sales by aligning with industry best practices tailored to various sectors, such as retail and F&B.
- Easy to customize: The customizable interface enables businesses to tailor the sales process to their specific needs, thereby boosting efficiency and enhancing the customer experience.
- Fully automated: The FnB POS system automates tasks such as inventory updates and sales reporting, reducing errors and speeding up sales.
- Easy to use: The user-friendly POS software design enables sales staff to quickly learn and utilize the system, thereby speeding up transactions and enhancing service quality.
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Industry fit: Best for growing F&B and retail businesses that need a fully integrated, automation-driven POS with strong multi-outlet and real-time management capabilities.
Having explored HashMicro’s cloud POS system’s essential features, strengths, and weaknesses, it’s clear that this solution offers unparalleled value for businesses looking to enhance efficiency and growth.
We encourage you to download the pricing scheme to understand how it aligns entirely with your budget. This will provide you with a transparent view of the costs and the substantial return on investment it can bring, making it a wise business decision.
2. StoreHub Malaysia POS System
StoreHub is one of the best pos system Malaysia designed for retail and F&B businesses. It offers an all-in-one solution that streamlines operations and enhances the customer experience.
With its intuitive interface, StoreHub POS software enables you to manage sales, track inventory, and effectively oversee customer relationships. Its cloud-based platform ensures real-time access to data from any device, making it easy to monitor business performance on the go.
Additionally, StoreHub POS software supports multiple payment methods, integrates with various third-party apps, and provides detailed analytics to help you make informed decisions. Ideal for businesses seeking efficiency and growth, StoreHub delivers a seamless and scalable solution.
Pricing: StoreHub Malaysia’s POS software starts at RM 102 per month, with optional hardware such as the Falcon1 terminal priced at around RM 1,890.
Key features:
- Real-time inventory management
- Integrated CRM
- Multi-outlet management
- Employee management tools
- Analytics and reporting
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Industry fit: Ideal for small to mid-sized restaurants and retail stores looking for an all-in-one POS with simple inventory, CRM, and loyalty features.
3. Xilnex web-based POS System
Xilnex is a Malaysia POS system designed for retail and F&B businesses. Its user-friendly interface and advanced features allow companies to efficiently manage sales, inventory, and customer data from any device with an internet connection.
Xilnex POS software supports multiple payment methods, real-time inventory tracking, and comprehensive reporting, enabling businesses to make data-driven decisions and enhance customer experiences.
With its scalable solutions and easy integration capabilities, Xilnex POS software is an ideal choice for companies looking to streamline operations and stay competitive in today’s fast-paced market.
Pricing: Xilnex’s POS service begins at roughly US $19/month per feature.
Key features:
- Real-time inventory management
- Multi-store management
- Integrated customer loyalty programs
- Customizable reporting and analytics
- Cloud-based access with offline functionality
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Industry fit: A good fit for retail and F&B chains that require cloud-based operations, central reporting, and flexible multi-location management.
4. ConnectPOS System
ConnectPOS is a Malaysia POS system designed to enhance the retail and F&B sectors with its powerful and user-friendly interface. It seamlessly integrates with various e-commerce platforms, allowing businesses to manage online and offline sales from a single system.
ConnectPOS software provides real-time inventory tracking, multi-store management, and comprehensive sales reporting, enabling companies to make informed decisions and optimize operations.
With support for multiple payment methods and a customizable interface, ConnectPOS software adapts to each business’s specific needs, making it an ideal solution for companies seeking to streamline their sales process and enhance customer experiences.
Pricing: ConnectPOS pricing starts at US $49/month per register for the basic plan, with higher-tier plans at about US $79/month or US $99/month per register.
Key features:
- Real-time synchronization
- Multi-platform compatibility
- Advanced inventory management
- Customizable receipt templates and tax configurations
- Integrated with major eCommerce platforms
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Industry fit: Perfect for omnichannel retailers who need seamless integration between physical stores, online platforms, and e-commerce systems.
5. Slurp! Cloud POS System
Slurp! POS is a cloud POS software explicitly designed for F&B businesses. It offers a seamless solution for managing orders, payments, and inventory.
With its user-friendly interface and real-time data access, Slurp! POS software enables restaurant owners to streamline operations, reduce wait times, and enhance customer satisfaction.
The POS software supports multiple payment methods, integrates easily with existing hardware, and provides detailed sales reports to help businesses make informed decisions.
Pricing: Slurp! costs RM 149/month for the Essential plan or RM 199/month for the Pro plan (or higher for enterprise-grade plans).
Key features:
- Real-time sales tracking and analytics
- Inventory management
- Customizable menu and pricing options
- Multi-payment gateway support
- Integrated customer loyalty programs
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Industry fit: Designed for cafés and smaller eateries that want an easy-to-use POS with essential ordering and inventory functions.
6. Lightspeed Malaysia POS System
Lightspeed POS is a robust cloud POS software for retail and hospitality businesses. Known for its intuitive interface and comprehensive features, it streamlines operations by offering inventory management, multi-location capabilities, and advanced reporting tools.
Lightspeed POS software supports a wide range of payment methods and integrates seamlessly with third-party applications, providing a flexible solution that adapts to your business needs. Its real-time data access enables informed decision-making.
With its fast implementation and user-friendly design, Lightspeed POS software is an ideal choice for companies seeking to drive efficiency and growth in a competitive market.
Pricing: Lightspeed POS starts at US $89/month (if billed annually) or US $109/month (if billed monthly).
Key features:
- Advanced inventory management
- Omnichannel capabilities
- Customizable reporting
- Flexible payment options
- Integrated CRM
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Industry fit: Suitable for medium to large retail brands needing advanced inventory tools, analytics, and multi-store scalability
7. Loyverse web-based POS System
Loyverse is a cloud-based POS system for small to medium-sized retail and F&B businesses. It offers a user-friendly interface and powerful features to enhance sales processes.
Loyverse POS software supports multiple payment methods, real-time inventory management, and customer relationship management, enabling businesses to streamline operations and enhance customer satisfaction.
Loyverse POS software provides insightful sales analytics, enabling business owners to make data-driven decisions and optimize their performance. With its easy-to-use mobile app, Loyverse POS software allows businesses to manage sales on the go, making it a versatile solution for dynamic environments.
Pricing: The core POS app is free to use, with optional paid add-ons: about US $5/month per store (or employee) for employee management, and US $25/month per store for advanced inventory.
Key features:
- Real-time inventory management
- Multi-store management
- Integrated loyalty program
- Offline functionality
- Detailed sales analytics with customizable reports
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Industry fit: Best for micro and small businesses needing a free-to-start, lightweight POS that covers basic sales, stock, and loyalty operations.
8. Shopify POS System
Shopify POS is a cloud-based POS system designed to seamlessly integrate with Shopify’s e-commerce platform, providing a unified experience for both online and in-store sales.
This software features a user-friendly interface that enables businesses to easily manage inventory, process payments, and track customer interactions in real-time. With features like mobile POS capabilities and detailed analytics, Shopify POS software enhances operational efficiency and customer satisfaction.
Ideal for retail sales businesses of all sizes, Shopify POS software ensures a consistent and smooth sales process across all channels, empowering businesses to grow and adapt to changing market demands.
Pricing: Shopify POS offers a “Lite” version included at no extra cost with a standard Shopify plan, while the “Pro” version costs US $89/month per store location (or ~US $79/month if billed annually).
Key features:
- Unified platform
- Customizable payment options
- Omnichannel capabilities
- Advanced reporting
- Staff management
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Industry fit: Ideal for businesses combining online and in-store sales, offering strong e-commerce integration and unified inventory tracking.
9. Square Cloud POS System
Square POS is a versatile, cloud-based POS system designed to streamline operations for businesses of all sizes, particularly in the retail and food and beverage (F&B) industries.
This POS software offers a comprehensive solution that encompasses payment processing, inventory management, and customer engagement tools. With seamless integration across devices, businesses can manage sales, track inventory, and access detailed reports in real time.
Square POS software also supports various payment methods, enhancing customer convenience and speeding up transactions, making it a powerful tool for driving sales and improving overall business efficiency.
Pricing: Square POS offers a free core tier with no monthly subscription fee, charging only per-transaction fees (e.g., ~2.6 % + 15¢ for in-person card payments).
Key features:
- Omnichannel sales support
- Advanced inventory management
- Comprehensive reporting
- Employee management tools
- Integrated payment processing
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Industry fit: Great for small merchants seeking an affordable, quick-setup POS with built-in payment processing.
10. Clover Malaysia POS System
Clover is a versatile cloud POS system designed to meet the needs of retail and F&B businesses, offering a comprehensive solution that streamlines operations, enhances customer experiences, and drives efficiency.
With its intuitive interface, Clover POS software streamlines daily tasks, including inventory management, employee scheduling, and payment processing. The system’s extensive app marketplace enables businesses to customize and scale their operations easily.
Clover’s mobile capabilities enable sales on the go, making it ideal for dynamic business environments. Trusted for its reliability and adaptability, Clover POS software empowers businesses to optimize their sales processes and stay competitive in a fast-paced market.
Pricing: Clover POS starts at about US $14.95/month for basic payment-only functionality.
Key features:
- Customizable dashboard
- Integrated payment processing
- Inventory management
- Employee management
- Mobile POS capabilities
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Industry fit: A fit for small and mid-sized F&B or retail outlets wanting flexible hardware choices and core POS features with expandable add-ons.
11. Eats365
Eats365 POS is a cloud-native, modular point-of-sale system tailored for restaurants, cafés, and food service outlets. It emphasizes scalability, enabling businesses to manage single outlets up to large networks or franchises with multiple brands and regions.
The platform supports offline mode, rich menu management, multi-brand/branch control, and integrates near-seamlessly with kitchen display systems, online ordering, loyalty programmes and more.
Pricing: Eats365 starts at USD $25–55/month (free “Biz-Lite” option available), or about RM 99–199/month for its Malaysian POS plans, depending on scale and modules.
Key features:
- Offline/cloud sync
- Deep menu management
- Staff and access control
- Customer and payment flexibility
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Industry fit: Designed for restaurants and quick-service outlets that need modular POS tools for ordering, kitchen workflows, and delivery operations.
12. Raptor
Raptor POS is a point-of-sale and management system designed especially for the hospitality and F&B industry in the Asia-Pacific region (including Malaysia). It emphasises speed, ease of use and functionality tailored for restaurants, cafés, and food courts.
The system also supports full back-office management, inventory tracking, customer loyalty membership, centralized head-office control over multiple outlets, which helps businesses that run several branches or locations.
Pricing: Raptor POS does not publicly list a standard price, so you need to contact their sales team for a custom quote.
Key features:
- Inventory management
- Membership and loyalty module
- Split bill management
- Mobile POS support
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Industry fit: A reliable option for small F&B establishments that require fast transactions and straightforward day-to-day POS functions.
13. FoodZaps
FoodZaps positions itself as a “Smart Restaurant Ordering System” that works for cafés, kiosks, full-service restaurants, bars & clubs. It supports offline operation so outlets remain functional even when internet connectivity is unstable.
With mobile/tablet ordering, e-menus, kitchen displays, and centralized reporting in the cloud, this FnB POS system aims to streamline restaurant workflows, reduce manual errors, and give management visibility across operations.
Key features:
- Offline functionality
- Inventory & recipe-level control
- Mobile/tablet ordering
- Detailed reporting and analytics
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Industry fit: Best suited for cafés, food trucks, and catering operations looking for a budget-friendly POS with offline support.
14. Dinesoft
Dinesoft POS is a point-of-sale solution specifically tailored for the food & beverage (F&B) and retail industries across Malaysia and Southeast Asia. Its architecture supports multi-channel restaurants, including dine-in, takeaway, delivery, and kiosk formats.
The system emphasizes quick order processing, customizable table layouts, mobile ordering devices, and a cloud-based backend that allows centralized management of outlets and remote monitoring.
Key features:
- Multi-channel ordering
- Cloud backend
- Kitchen display and workflow support
- Visual floor and table layout editor
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Industry fit: Ideal for standalone restaurants that need basic POS capabilities for table management, ordering, and billing without system complexity.
Overall Comparison of Cloud POS Systems for Malaysian Retail & FnB
Choosing the right cloud POS system can be challenging, as both retail and F&B businesses in Malaysia have distinct yet overlapping needs. Retailers often prioritize inventory control, variant management, and multi-outlet synchronization.
To help you find the most suitable option, the following comparison highlights key factors, from connection quality and bank coverage to ease of integration and data enrichment, across popular POS providers in Malaysia.
| Provider | Connection Quality | Bank Coverage | Ease of Integration | Data Enrichment |
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| HashMicro | ||||
| StoreHub | ||||
| Xilnex | ||||
| ConnectPOS | ||||
| Slurp! | ||||
| Lightspeed | ||||
| Loyverse | ||||
| Shopify | ||||
| Square | ||||
| Clover | ||||
| Eats365 | ||||
| Raptor | ||||
| FoodZaps | ||||
| Dinesoft |
Traditional vs. Cloud POS System
Choosing between a traditional and cloud-based POS system comes down to how much flexibility and growth potential your business needs.
Traditional POS systems are hardware-dependent. They store data locally, meaning you need to be on-site to access reports, make updates, or troubleshoot issues. When problems arise, IT support is often required, leading to added costs and downtime.
Cloud POS systems, in contrast, are designed to be more agile. This type of retail POS system operates online, allowing you to manage your business from anywhere, at any time. Whether you’re checking sales, tracking stock, or managing outlets, everything syncs in real time, no bulky equipment or manual updates needed.
They’re also built for growth. Cloud-based retail POS software makes it easier to scale your operations, add new features, or integrate with other systems, all without expensive hardware upgrades.
While traditional POS systems might seem more secure because they store data locally, today’s cloud solutions offer bank-level security, automatic backups, and encrypted access, keeping your information safe and always accessible.
Bottom line? For growing or multi-location businesses, cloud-based retail POS software offers more flexibility, lower maintenance, and better long-term value.
Here is a table summary that discusses key differences between traditional POS systems and cloud POS systems:
| Aspects | Traditional POS System | Cloud POS System |
|---|---|---|
| Dependency | Hardware-dependent | Operates online, minimal hardware |
| Data storage | Stored locally | Stored in the cloud |
| Access | Must be on-site to access reports or make updates | Can be accessed anytime, anywhere |
| Troubleshooting | Often requires IT support, causing added costs and downtime | Fewer issues, managed remotely with real-time syncing |
| Flexibility | Limited | Agile and accessible across devices |
| Scalability | Hard to scale, requires hardware upgrades | Easy to grow, add features, and integrate |
| Security | Perceived as secure due to local storage | Bank-level security, encryption, and automatic backups |
Key Features of Cloud POS System
Cloud POS (Point of Sale) systems offer a range of features that cater to the needs of modern businesses. Here are some key features that a cloud POS software has in general:
- User-friendly interface: Cloud POS systems are designed to be intuitive, allowing staff to operate them effortlessly.
- Employee management: POS software includes scheduling, time tracking, and performance monitoring tools.
- Inventory management: POS software includes real-time tracking of inventory levels, enabling businesses to maintain optimal stock levels and prevent shortages.
- Comprehensive reporting and analytics: Cloud POS software provide detailed reports and analytics, enabling businesses to make data-driven decisions.
- Customer Relationship Management (CRM): Built-in CRM tools help businesses manage customer information, track purchase history, and implement loyalty programs.
- Payment processing: Secure and versatile payment processing options ensure smooth customer transactions.
- Marketing tools: Integrated marketing tools and loyalty programs enable businesses to effectively engage with customers and drive sales.
How to Choose the Right Cloud POS System
Selecting the right cloud-based POS system is crucial for optimizing business operations and ensuring seamless transactions. With numerous options available, the FnB POS system requires consideration of several factors to make an informed decision.
Here are some key points to guide you in selecting the best cloud POS system for your business:
- Identify your business needs: Consider your specific requirements, such as inventory management or sales tracking, when selecting a POS system that aligns with your goals.
- Evaluate features and functionality: To streamline operations and boost productivity, focus on real-time reporting, multi-location support, and business tool integration.
- Consider ease of use: Choose a POS system with an intuitive interface that’s easy for staff to learn, reducing training time and minimizing errors for smoother operations.
- Check scalability: Ensure the POS system can scale with your business, accommodating more transactions, users, and locations as you grow.
- Assess security measures: Security is vital for protecting sensitive data. Select a POS system equipped with robust security features, such as encryption and secure payment processing.
Considering these factors, you can choose a cloud POS system that meets your business needs and supports your growth and success.
Conclusion
Cloud POS software are revolutionizing the way businesses manage their operations by providing real-time data access, enhanced security, and seamless integration with other business tools. These systems will improve efficiency, improve customer experiences, and streamline processes.
Among the top recommendations, HashMicro stands out for its comprehensive features, scalability, and user-friendly interface. Embracing modern, high-tech solutions, such as HashMicro’s cloud POS system, is crucial for staying competitive in today’s fast-paced market.
Don’t miss out on this excellent business opportunity, experience the power of HashMicro firsthand by accessing their free demo offer now. This will enable you to explore its capabilities and see how it can enhance your business operations.
FAQ about Cloud POS System
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How does a cloud POS software handle data security?
Cloud POS in Malaysia prioritize data security by utilizing advanced encryption methods and secure cloud servers to protect sensitive business information. With HashMicro’s Cloud POS system, you can enjoy top-notch security features that safeguard your business data while streamlining your operations.
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Can a cloud-based POS system continue to operate during an internet outage?
Yes, many cloud POS systems come with offline capabilities that allow businesses to continue processing transactions even during an internet outage. The system automatically syncs all data once the connection is restored, ensuring no transactions are lost.
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How much does a POS system cost?
In Malaysia, POS systems generally cost RM100–400 per month for software or several thousand ringgit for full hardware setups. Prices vary based on features, terminals, and licensing type.
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Which are the top cloud POS software in Malaysia?
HashMicro POS System is an excellent choice for multi-outlet or delivery-heavy businesses: it offers real-time inventory & sales tracking across outlets, centralized pricing and promotion controls, and supports multiple payment methods (cash, card, e-wallets).
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What are the common challenges when implementing a cloud POS system?
Implementing a cloud-based POS system can present challenges, including data migration, employee training, and ensuring consistent internet connectivity. Overcoming these challenges involves thorough planning, selecting a user-friendly system, and providing adequate staff training.
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How does a cloud POS software integrate with other business tools?
Cloud POS systems are designed to integrate seamlessly with other business tools, such as accounting software, inventory management systems, and CRM platforms. This integration streamlines business operations by enabling data to flow seamlessly between different systems.
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How do cloud POS software improve customer service?
Cloud POS systems enhance customer service by streamlining transaction times, offering personalized service options, and enabling businesses to manage customer loyalty programs effectively.
