16 Best Human Resource (HR) Software in Malaysia for 2024

HR teams often face various obstacles when performing their duties. Some of the challenges that are usually experienced are inefficient employee data management, administrative aspects such as payroll, leave management, and compliance with labor regulations. This can be quite a burden if the management process is done manually without software. 

Without implementing a system that supports the efficiency of company management, companies will find it challenging to manage employees and daily operations in this digitalization era. This leads to increased employee turnover, inaccurate attendance and salary data, and difficulties in adjusting to labor regulations. 

With fierce business competition, rapid technology growth and a dynamic labor market, the integration of automation and AI in HR processes is increasing. Scispace explained that most companies in Malaysia have been using AI for various HR functions such as recruitment, talent management, learning and development. T

HR software offers significant advantages in overall HR management. However, you must choose the system that can meet your company’s needs. Therefore, this article will provide detailed HR software recommendations to guide you in selecting the best solution.

Understanding HR Software and its Benefits for Your Malaysian Business

HR software is a digital solution designed to simplify and automate various HR processes within a business. By integrating these functions into a single platform, HR solution simplifies the complexities of human resource management, making it more efficient and effective. 

For companies in Malaysia, where compliance with local labor laws and regulations is crucial, HR software ensures that all processes adhere to the necessary legal standards, reducing the risk of non-compliance. You can also improve operational efficiency by automating routine tasks such as payroll calculation, leave management, and performance appraisal, thus freeing up HR personnel to focus on strategic initiatives. 

Moreover, the right HR system also provides accurate and real-time data, enabling better decision-making and strategic planning. Implementing HR system allows you to customize it to your business’s unique needs, which provides flexibility and scalability as your company grows.

16 Best HR Software Recommendations in Malaysia

Choosing the right software is crucial for Malaysian companies amidst today’s global competition. Therefore, careful evaluation is essential to find system that suits a company’s needs. Here are some HR software recommendations that you can consider:

1. HashMicro HR Software

HashMicro is Malaysia’s top provider of comprehensive ERP and HR Software Solutions. The company offers cloud-based tools to streamline various business processes, including HR management, payroll, performance evaluation, recruitment, and onboarding. HashMicro’s software is known for its flexibility, strong integration capabilities, and user-friendly interface, making it an excellent choice for mid-tier organizations and enterprises across industries.

Besides providing HR software, HashMicro offers various end-to-end solutions, such as timesheet management systems, accounting systems, and competency management systems, for over 25 industries. Businesses can improve operational efficiency, data accuracy, and overall HR management using the best HRM software. 

HashMicro HR software offers outstanding features such as:

• Face Recognition and GPS Attendance with Fake GPS Checking: This feature enables businesses to accurately track employee attendance using face recognition technology combined with GPS. It prevents employees from faking their location by verifying their GPS data and ensuring that attendance records are accurate and reliable.
• Roster & Dynamic Employee Working Schedule Management: HashMicro’s HR Software offers robust scheduling tools for managing dynamic employee working schedules. This feature supports creating and adjusting rosters, accommodating varying shifts and ensuring staffing needs are met efficiently.
• Daily Worker, Hourly Worker Payslip Management: The software simplifies payroll management for daily and hourly workers. It automatically calculates wages based on hours worked and generates payslips, reducing manual effort and errors in payroll processing.
• Recruitment and Talent Management: This feature simplifies the hiring process by automating job posting, resume screening, and interview scheduling. You can easily track employee performance, identify skill gaps, and plan career development. Thus, companies can manage hiring and employee growth efficiently, ensuring they retain the best talent.
• Fully Localized Payroll with Tax Calculation: The software supports fully localized payroll processing, including automatic tax calculations based on local regulations. This ensures compliance with tax laws and reduces the risk of errors in payroll computations.
• In-Depth Leaves, Payroll, Expenses, Overtime, Attendance Reporting: HashMicro’s HRM software’s reporting capabilities provide detailed insights into various HR metrics. It includes comprehensive reports on leaves, payroll, expenses, overtime, and attendance, enabling informed decision-making and strategic planning.

2. Kakitangan Human Resources Software

Kakitangan is a Malaysian HR software that emphasizes ease of use and accessibility. This makes it accessible to businesses looking to streamline their HR operations without significant investment in complex systems.

Kakitangan has various features, such as:

• E-payroll
• E-leave
• E-claim
• E-attendance

3. SAP HANA

SAP HANA software offers comprehensive tools designed to manage various HR functions efficiently. This cloud-based solution is ideal for businesses that streamline their HR operations and utilize real-time analytics for better decision-making. Here are the multiple features of SAP HANA:

• Talent Management
• Time and Attendance Management
• Payroll Management

4. Employment Hero

Employment Hero is cloud-based HR and payroll software for Malaysian businesses that provides comprehensive HR management tools. It aims to improve employee engagement and simplify HR processes, helping businesses improve productivity and compliance.

The following are the various features of Employment Hero HR software:

• Applicant tracking system (ATS)
• Payroll management
• Employee learning management

5. PeopleHum HR Software

PeopleHum is a global HR software platform that focuses on employee experience and performance management. PeopleHum integrates AI-powered tools to help businesses make data-driven decisions, improve employee satisfaction, and optimize overall HR operations.

The following are the features of PeopleHum:

• Automated hiring
• Performance Management
• Analytics for data-driven decision making

6. Oracle HRMS

Oracle Human Capital Management Cloud is an HR software solution for large enterprises in Malaysia. Oracle software can increase efficiency and minimize the risk of resource management errors. The following are the features of Oracle HR software:

• Talent management
• Workforce management
• Payroll 

7. HR2eazy

HR2eazy is a Malaysian HR software solution designed to simplify HR operations for businesses of all sizes, offering an intuitive interface and robust support services. The following are the features of HR2ea software:

• Payroll Management
• Attendance Management
• Leave Management

8. Boss i-net HR Management System

Boss i-net is another HR software provider in Malaysia. It offers a suite of tools for payroll processing, leave management, and employee data management. The software aims to improve operational efficiency and ensure compliance with local labor laws.

The following are the features of Boss i-net:

• Employee center
• Payroll management
• Leave management
• Training and development

9. Swingvy

Swingvy is a cloud-based HR and payroll software designed to integrate HR functions such as employee management, payroll, leave tracking, and benefits administration into a single platform. 

Swingfy HR software features are as follows:

• HR Hub
• Leave management
• Claims management
• Payroll management

10. BrioHR

BrioHR is a comprehensive HRIS for Malaysian businesses that offers features supporting business efficiency. It is designed to provide a seamless and intuitive user experience. The following are the key features of BrioHR:

• Digital employee profile
• Leave & time-off
• Performance management
• Payroll 

11. factoHR HR Software

factoHR is an HR and payroll software solution designed to cater to businesses of all sizes. FactoHR aims to significantly improve efficiency in managing various HR functions by focusing on automation. HR software from factoHR has multiple features such as:

• HR Dashboard
• Payroll Dashboard
• Attendance Dashboard
• Report Scheduler

12. altHR

altHR is a modern HR software in Malaysia that focuses on providing a comprehensive solution for HRM. It is designed to be user-friendly and scalable, catering to the needs of businesses of all sizes. altHR has various features such as:

• Leaves
• Rostering
• Onboarding 
• Company calendar

13. AgileHRMS

AgileHRMS is an HR software in Malaysia that provides a management system to streamline the overall HR management process. It is designed to help businesses improve efficiency through automation and real-time data insights.

The following are the top features of AgileHRMS software:

• Recruitment & Hiring
• Attendance Tracking
• Leave Management
• Payroll & Salary

14. Apploye HR Software

Apploye is an HR software solution focusing on time tracking, employee monitoring and payroll management. This software can increase productivity and ensure accurate payroll processing through detailed time and activity tracking. Here are the features of Apploye:

• Employee Monitoring
• Project and Task Management
• Reports and Analytics

15. Info-Tech HRIS

Info-Tech HRIS is a comprehensive HR management system with features supporting your business operations. The following are the main features of Info-Tech HRIS software:

• Staff Management
• Payroll Processing
• On-Boarding Module
• Career Progression

16. Payrollpanda HR Software

Payrollpanda is software for HR focusing on payroll processing, leave management and employee data management. This platform is designed to simplify HR tasks so your team can increase productivity. Here are the various features of Payrollpanda software:

• ePayroll
• Leave Management
• Employee Management

Tips for Choosing the Right HR Software to Fulfil Your Business Needs

Choosing the best HR software is crucial to ensure efficient and effective Human Resource Management. The right HR software increases productivity, ensures compliance with labor regulations, reduces manual errors, and improves employee satisfaction. 

To help you in choosing the right software, here are some tips that can be used as a reference: 

1. Understand your business requirements and goals

Before selecting HR software, it’s crucial to understand your business’s specific needs and goals thoroughly. Identify the critical HR processes needing improvement and determine essential functionalities.

Whether it’s payroll management, recruitment, employee engagement, or performance tracking, knowing what you need will help you choose a solution that aligns with your business objectives.

2. Considering Return on Investment (ROI)

Investing in human resources software should bring tangible benefits and a positive return on investment (ROI). Evaluate how the software can improve efficiency, reduce costs, and enhance productivity.

Look for features that automate routine tasks, provide actionable insights through analytics, and improve overall HR operations. A good HR software should justify its cost by delivering significant value to your business.

3. Integration capabilities

Ensure the HR software seamlessly integrates with your existing systems, such as payroll, accounting, and CRM platforms. Integration capabilities are vital for ensuring smooth data flow and avoiding data silos, which can lead to inefficiencies and errors.

An integrated HR system allows for a unified approach to managing business operations and ensures that all departments access accurate and up-to-date information.

4. Evaluating security and compliance

HRMS software handles sensitive employee data, making security and compliance critical factors. Choose a solution that offers robust security measures, including data encryption, access controls, and regular security audits. Additionally, ensure that the software complies with local and international labor laws and regulations to avoid legal issues and ensure data protection.

5. Vendor support and training availability

Select an HR software company that provides comprehensive support and training. Reliable customer support ensures that any issues are resolved quickly, minimizing downtime.

Training resources, such as manuals, webinars, and on-site training sessions, help your team to use the software and maximize its benefits effectively. A vendor with solid support and training offerings will help ensure a smooth implementation and ongoing use of the software. 

Conclusion

Choosing the right HR software is crucial for your business in Malaysia, as the right software can optimize various aspects of human resource management. With an efficient HR software implementation, companies can increase productivity, ensure compliance with local regulations, and provide a better employee experience.

In addition, well-integrated HR software can reduce administrative burden and allow HR teams to focus on employee development strategies and work culture improvement.

HashMicro provides HR Management Software that may be suitable for your business and can be considered. This software has various superior features, including face recognition and GPS attendance with fake GPS checking.

Furthermore, HashMicro has a modern and intuitive user interface, the ability to customize features according to business needs, and extensive integration capabilities.

Schedule a free demo with the HashMicro team to learn more about HR Software features!