Effective inventory management is essential for success in the wholesale and distribution market, yet many businesses struggle with stock inaccuracies, supply chain inefficiencies, and operational delays.
Software for wholesale and distribution markets helps automate inventory tracking, improve accuracy, and optimize overall operations, ensuring a seamless flow of goods from suppliers to customers. Adopting the right technology is not just an advantage in today’s highly competitive landscape. It is a necessity.
The global ERP software market for wholesale and distribution is projected to be worth USD 1.98 billion in 2023 and is expected to reach USD 3.31 billion by 2032, growing at a CAGR of 5.9% during the forecast period.
To help businesses streamline their processes, we have compiled a list of the 10 best wholesale inventory software in Malaysia for 2025. Read on to discover the top solutions that can enhance efficiency and drive business growth.
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What is Wholesale Inventory?
Wholesale inventory refers to the large-scale stock of goods wholesalers purchase from manufacturers or suppliers and sell in bulk to retailers, distributors, or other businesses.
Unlike retail inventory, which is sold directly to consumers, wholesale inventory is managed in larger quantities and often involves complex supply chain processes. Efficient wholesale inventory management helps businesses meet customer demand, reduce storage costs, and prevent stock shortages or overstocking.
Wholesale inventory software is a tool designed to assist businesses in tracking and managing large inventories, automating order processing, and optimizing stock levels. It provides real-time data, helping businesses improve efficiency and make well-informed decisions regarding purchasing and distribution.
Key Features of Wholesale Inventory Software
A reliable inventory management system includes essential features that help businesses optimize operations and enhance efficiency. Below are some important features to consider:
- Real-time inventory monitoring: This feature enables businesses to track stock levels as they fluctuate, providing up-to-the-minute information on product availability. It helps prevent both stockouts and excess inventory, ensuring smooth inventory management.
- Order management functions: The order management capabilities simplify the process of receiving, processing, and completing orders, reducing manual errors, accelerating order fulfilment, and enhancing customer satisfaction.
- Sales and purchase order handling: This feature integrates sales and purchase orders into a unified system, streamlining the process from order creation to final delivery. It ensures that both inbound and outbound transactions are managed accurately and efficiently.
- Barcode scanning and automation: Barcode technology automates product identification and updates inventory records, reducing manual data entry and errors. It speeds up stocktaking and improves tracking accuracy.
With these features, businesses can streamline inventory operations, reduce costs, and improve decision-making processes.
Up next, explore our recommendations for the 10 wholesale inventory software in Malaysia to find the perfect solution for your business needs.
10 Wholesale Inventory Software in Malaysia 2025
To help businesses find the right solution, we have curated a list of Malaysia’s 10 wholesale inventory software.
Each software offers unique features, benefits, and limitations, allowing companies to select the one that best suits their needs. Below are our top recommendations.
1. HashMicro Wholesale Inventory Software
HashMicro Wholesale Inventory Software is a comprehensive solution to streamline inventory management for wholesale businesses. It offers features such as real-time stock tracking, automated order management, and detailed reporting, helping companies improve efficiency and reduce errors.
With an intuitive interface and customizable options, HashMicro inventory management software ensures businesses can manage their inventory seamlessly, enhance decision-making, and maintain optimal stock levels.
Using this stock management system, you will get various benefits such as:
- Stock forecasting: This feature uses historical data and market trends to predict future demand, helping businesses plan their inventory more accurately. Stock forecasting ensures that businesses maintain optimal stock levels, reducing the risk of stockouts or overstocking while improving cash flow management.
- RFID warehouse rack stock in/out automation: Radio Frequency Identification (RFID) enables automated tracking of inventory as it moves in and out of warehouse racks. This feature enhances accuracy, speeds up stock taking, and provides real-time visibility into inventory levels, reducing human errors and improving overall warehouse efficiency.
- Run rate reordering rules: This feature automatically triggers reorder alerts based on the current sales velocity or usage rate of products. By calculating the “run rate,” businesses can ensure that stock levels remain aligned with demand, minimizing disruptions in the supply chain and ensuring timely replenishment.
- Stock reservations & reporting: This feature allows businesses to reserve stock for specific orders or customers, preventing stock from being allocated to the wrong purpose. Coupled with detailed reporting, it provides insights into stock levels, order status, and inventory movements, helping businesses maintain control over their stock and improve decision-making.
- Consignment management: Consignment management allows businesses to efficiently manage products stored at customer locations but owned by the supplier. It helps track inventory, monitor sales, and ensure accurate invoicing when consignment stock is sold, providing a streamlined process for suppliers and customers.
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2. Netsuite Wholesale Inventory Software
NetSuite Wholesale Inventory Software is a comprehensive solution designed to streamline inventory management for wholesale businesses. It offers real-time tracking of inventory levels, automates order processing, and integrates seamlessly with other business systems such as accounting and sales platforms.
NetSuite helps businesses optimize their supply chain, reduce stockouts, and improve decision-making by providing accurate and up to date data.
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3. Netstock Wholesale Inventory Management Software
Netstock wholesale inventory management software is a tool designed to optimize inventory levels and improve stock control for wholesale businesses. It uses advanced forecasting and demand planning features to ensure that companies maintain the right stock levels, avoiding both overstocking and stockouts.
Netstock integrates seamlessly with existing business systems, providing real-time insights into inventory performance and streamlining decision-making processes.
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4. Zoho
Zoho Wholesale Inventory Software is a versatile and user-friendly solution designed to help businesses manage their inventory efficiently.
It offers features such as real-time tracking, automated order management, and detailed reporting, allowing companies to monitor stock levels and make data-driven decisions.
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5. Cin7 Wholesale Inventory
Cin7 is a comprehensive wholesale inventory management software designed to streamline operations for businesses in Malaysia. With its advanced features, Cin7 offers seamless integration across various sales channels, including online stores, retail locations, and warehouses.
This software provides real-time inventory tracking, automated order management, and detailed reporting, helping businesses maintain accurate stock levels and optimize their supply chain.
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6. Ordoro
Ordoro is a powerful wholesale inventory management software designed to help businesses in Malaysia streamline their inventory processes and enhance order fulfillment.
This software offers a wide range of features, including multi-channel inventory tracking, automated order processing, and shipping management.
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7. QuickBooks Wholesale Inventory Software
QuickBooks Wholesale Inventory Software is a well-known solution designed to help businesses in Malaysia efficiently manage their inventory and financial operations. This software integrates inventory tracking with accounting features.
QuickBooks Wholesale Inventory Software is ideal for businesses looking to improve operational efficiency, maintain accurate stock levels, and reduce errors in inventory and financial processes.
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8. inFlow Inventory Management Software Wholesale
inFlow is a powerful inventory management software designed to help wholesale businesses track stock levels, manage orders, and streamline operations. With features like real-time inventory updates, order fulfillment, and multi-location tracking, inFlow simplifies the complexities of wholesale inventory management.
It also integrates with various e-commerce platforms, making syncing sales and stock data easier.
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9. ShipHero Wholesale Inventory Software
ShipHero is a comprehensive inventory management software designed for wholesale businesses looking to optimize their operations. It offers real-time inventory tracking, automated order fulfillment, and multi-warehouse management, ensuring accuracy and efficiency at every stage.
With seamless integrations to major e-commerce platforms and shipping carriers, ShipHero helps businesses streamline their supply chain and reduce errors.
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10. Fishbowl
Fishbowl is a robust inventory management software that helps wholesale businesses in Malaysia efficiently track stock, manage orders, and automate key processes. Designed to integrate seamlessly with QuickBooks, it provides a comprehensive solution for inventory control, warehouse management, and manufacturing.
With features like barcode scanning, real-time inventory updates, and multi-location tracking, Fishbowl enables businesses to improve accuracy and streamline operations.
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How to Choose the Best Wholesale Inventory System in Malaysia
Selecting the right wholesale distribution software is crucial for maintaining efficient operations, minimizing errors, and ensuring business growth.
With various options available, here are five key factors to consider when choosing the best solution for your wholesale business in Malaysia:
- Scalability: Your inventory system should be able to grow with your business. Whether you expand to multiple warehouses or increase your order volume, the software should accommodate these changes without performance issues.
- Real time inventory tracking: A good system provides live updates on stock levels, helping you avoid overstocking or running out of essential products. This ensures better inventory accuracy and improves order fulfilment efficiency.
- Seamless integration: Choose software that integrates easily with accounting tools, e-commerce platforms, and shipping services. This reduces manual data entry, enhances workflow automation, and ensures smoother operations.
- Automation features: Automating tasks such as order processing, stock replenishment, and barcode scanning can save time and reduce human errors. This improves productivity and allows businesses to focus on growth strategies.
- Reliable customer support: Having access to responsive customer support is essential for troubleshooting and software updates. A reliable provider ensures minimal downtime and continuous improvements to meet your evolving business needs.
By focusing on these essential factors, wholesale businesses in Malaysia can invest in an inventory system that enhances efficiency, accuracy, and long term success.
Conclusion
Choosing the right wholesale inventory software is essential for businesses looking to streamline operations, improve accuracy, and scale efficiently. The top 10 solutions in Malaysia for 2025 offer a range of features to suit different business needs, from real-time inventory tracking to seamless integrations.
Among them, HashMico Wholesale Inventory Software stands out as a comprehensive and customizable solution that helps businesses automate inventory processes and enhance overall efficiency. With its advanced features and user-friendly interface, HashMicro provides a reliable system for managing wholesale operations.
To experience its full capabilities, businesses can request a free demo and explore how it can optimize their inventory management.
FAQ Wholesale Inventory Software
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What is the difference between retail and wholesale inventories?
Wholesalers typically stock fewer products but in larger quantities. They focus on supplying bulk quantities of specific items to retailers or other businesses. Retailers cater to the diverse preferences of consumers with a wider variety of products.
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How profitable is a wholesale business?
Wholesalers typically earn between 10% and 30% profit, while retailers earn between 20% and 50% profit on the wholesale price when selling the same products to their consumers.
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How do you profit from wholesale?
Generally, wholesaling can be a profitable business because you are buying items in bulk at a discount. Because you are buying these items at a discount, you can sell them to retailers for more than you purchased them for and the demand will be there.
