HomeAccounting17 Business Expense Tracking Software in 2025

17 Business Expense Tracking Software in 2025

Managing business expenses is essential, yet many companies in the Philippines still rely on outdated methods like spreadsheets and paper receipts. These inefficiencies lead to errors, wasted time, and financial mismanagement.

The smarter solution? HashMicro’s Business Expense Software. It automates tracking, provides real-time financial insights, and uses AI-powered analytics to optimize spending and improve cash flow.

With so many options available, choosing the right software can be overwhelming. That’s why we’ve curated a list of the 17 best business expense tracker software for 2024 to help you find the perfect fit. Let’s explore!

Key Takeaways

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      What is Business Expense Tracker Software?

      Business expense tracker software is a digital tool designed to help businesses manage, monitor, and record their expenses efficiently. It automates tracking of various business expenditures, such as travel, meals, office supplies, and utility bills.

      This accounting software can also automatically categorize expenses and generate detailed financial reports. Its integration with accounting software further streamlines financial management, reducing manual data entry and enhancing the accuracy of financial statements.

      Need to know!

      AI-powered expense tracking software simplifies financial management by automating expense categorization and report generation. With Hashy AI from HashMicro, businesses can track expenses more accurately and efficiently.

      Get a Free Demo Now!

      The Importance of Business Expense Tracker Software

      Expense tracker software is vital for financial management in companies of all sizes. Its importance lies in the following key benefits:

      1. Enhanced accuracy: The expense tracker software minimizes errors and ensures reliable data by automating expense tracking. This reduces manual data entry and mistakes caused by human error.
      2. Time and cost savings: Expense tracking software streamlines processes, reducing administrative tasks and freeing employees to focus on more productive work. It also reduces the costs associated with paper-based systems.
      3. Real-time visibility: Businesses gain real-time insights into spending, allowing proactive decision-making, better budgeting, and improved financial control.
      4. Data analysis and reporting: With built-in data analysis tools, businesses can generate custom reports and streamline the reconciliation and forecasting processes, effectively addressing companies’ common accounting problem.

      What to Look for in Expense Tracker Software

      what to look in expense tracker softwareWhen searching for the right expense tracker software, consider these key factors to ensure it aligns with your organization’s needs:

      1. Mobile access: In today’s mobile-centric world, it’s crucial to have software accessible on smartphones or tablets. Look for a solution that offers a mobile app or a responsive web interface to capture and submit expenses on the go.
      2. Receipt uploads: Choose expense tracker software that allows for the upload and storage of digital receipts. This feature enhances accuracy and simplifies record-keeping by reducing reliance on paper receipts.
      3. Auto-categorization: Opt for software that automatically categorizes expenses using AI or machine learning algorithms. Auto-categorization saves time, ensures consistency, and improves reporting accuracy.
      4. Automated reports: The software should allow easy report generation with customizable templates and real-time data synchronization. This feature reduces manual efforts and provides timely insights into expenses.

      17 Best Business Expense Tracker Software 2024

      Here’s a list of the top expense tracker software to suit a wide range of businesses, from startups to large enterprises:

      1. HashMicro Expense Tracker Software

      hashmicro expense tracker softwareWhy we choose: Customizable automation features and mobile access simplify expense management.

      HashMicro offers comprehensive business expense tracker software that automates data entry, receipt scanning, and expense categorization to save time and reduce errors. With a user-friendly interface and mobile app, employees can easily manage expenses.

      Business people, HashMicro also integrates with other accounting software to ensure smooth and accurate data flow. Its best expense tracker software offers a free demo that is recommended by 1750+ businesses in Southeast Asia with some robust features, such as:

      • Cash flow reports: Monitor the company’s cash inflows and outflows to ensure sufficient liquidity, make appropriate financial plans, and identify and address potential financial issues.
      • Multi-level analytical: You can see the trend or insight of all financial transactions in real-time, and they can be filtered based on various categories (project, branch, etc.).
      • Profit & loss: A report comparing gains and losses’ value with the original budget and previous estimates.
      • Financial ratio: Provides the best accounting software that automatically calculates various critical financial ratios such as liquidity ratios, profitability ratios, debt ratios, etc.
      Pros Cons
      Free to add users without additional cost The system implementation time may vary according to your desire for customization.
      User-friendly interface
      Strong integration with ERP systems
      Secure and reliable data handling
      Customizable workflows tailored to industries
      Strong customer support

      2. Zoho Expense

      zoho expenseWhy we choose: User-friendly interface with seamless accounting integration.

      Zoho Expense provides a simple and user-friendly platform for tracking and managing expenses efficiently. Its intuitive interface and features, such as automated tracking, digital receipt scanning, and customizable reports, make it suitable for all business types.

      Key features:

      • User-friendly interface
      • Receipt uploads
      • Expense approvals
      • Multi-currency support
      • Integration with accounting software
      Pros Cons
      User-friendly and clean interface Limited offline access
      Offers multi-currency support It can be overwhelming for first-time users due to the numerous features
      Integration with popular accounting software Some advanced features are locked behind premium plans
      Streamlines receipt uploads Support response can be slow during peak times

      4. Rydoo Business Expense Software Tracker

      rydoo business expense software trackerWhy we choose: Centralized receipt management and streamlined reporting.

      Rydoo simplifies expense tracking with features like digital receipt uploads and automatic categorization. It provides a centralized place to store receipts and streamlines the expense approval process. The software’s user-friendly design and integration with other systems help companies enhance efficiency.

      Key features:

      • Receipt management
      • Expense approvals
      • Mileage tracking
      • Policy enforcement
      • Integration with accounting software
      Pros Cons
      Centralized receipt management UI might feel cluttered for some users
      Easy-to-use mobile application Requires internet for most functionalities
      Simplifies approval workflows Pricing plans may not suit smaller businesses
      Supports multiple languages Limited customization of expense categories

      5. Emburse Certify

      emburse certifyWhy we choose: Intelligent automation for accurate expense tracking.

      Using intelligent algorithms, Emburse Certify automates expense management tasks like data entry and receipt categorization. It extracts data from receipts through Optical Character Recognition (OCR) technology, minimizing errors and saving time.

      Key features:

      • Automated data extraction (OCR)
      • Multi-level approvals
      • Receipt uploads
      • Expense policy enforcement
      • Report generation
      Pros Cons
      Automated data extraction from receipts It can be complex to set up for new users
      Intuitive interface for expense tracking Higher-end plans can be expensive
      Supports multi-level approvals Limited offline capabilities
      Real-time policy enforcement Occasional delays in system updates

      6. FreshBooks

      freshbooksWhy we choose: It is ideal for small businesses with straightforward invoicing and cloud-based tracking.

      FreshBooks is cloud-based accounting software designed for small businesses and freelancers. It features professional invoicing, online payment gateways, and automated expense tracking. Users can easily upload receipts and monitor cash flow, helping them stay on top of their finances with detailed reports and insights.

      Key features:

      • Customizable invoices
      • Time tracking
      • Expense categorization
      • Mobile access
      • Online payment gateways
      Pros Cons
      Simple invoicing system It does not support complex expense categorization
      Easy integration with payment gateways Lacks advanced reporting features in basic plans
      Mobile app for expense tracking It can get costly as the business scales
      Cloud-based for accessibility Limited customization in invoice templates

      7. Expensify

      expensifyWhy we choose: Automated reporting using advanced OCR technology.

      Expensify automates expense reporting using advanced technologies like OCR to extract data from receipts. Users can capture receipts via mobile or email, and the software processes them for reporting. Its features reduce manual entry, save time, and ensure compliance with company policies.

      Key features:

      • Automatic data extraction (OCR)
      • SmartScan receipts
      • Expense categorization
      • Approval workflows
      • Integration with accounting systems
      Pros Cons
      Automated expense reporting with OCR The high learning curve for advanced features
      Mobile app for receipt scanning Premium features can be pricey
      Supports multi-currency transactions Customer support can be slow at times
      Real-time policy violation alerts Limited offline functionality

      8. QuickBooks Online

      quickbooks onlineWhy we choose: Comprehensive accounting with robust financial integrations.

      QuickBooks Online is a popular accounting software that helps small to medium-sized businesses manage finances, track expenses, and generate reports. It supports the automatic categorization of bank transactions and offers customizable invoicing to facilitate faster payments and improve cash flow.

      Key features:

      • Automated expense import
      • Custom invoicing
      • Receipt capture
      • Bank reconciliation
      • Reporting tools
      Pros Cons
      Widely recognized accounting platform The interface may feel outdated for some users
      Comprehensive reporting tools Some features are only available in premium tiers
      Integrates with various financial accounts Setup and configuration can be time-consuming
      Invoicing with multiple payment options Limited customer support for lower-tier plans

      9. SAP Concur

      sap concurWhy we choose: Real-time tracking and policy enforcement for travel and expenses.

      SAP Concur offers a comprehensive business expense software tracker. It automates expense tracking, enforces policies, and integrates with other financial systems. This allows businesses to save time, reduce costs, and gain complete control over spending while ensuring compliance.

      Key features:

      • Policy compliance
      • Expense categorization
      • Multi-platform access
      • Expense report automation
      • Integration with travel services
      Pros Cons
      Robust policy enforcement features It can be expensive for smaller businesses
      Comprehensive travel and expense management Requires thorough training to use it effectively
      Real-time tracking and reporting Limited customization options in standard plans
      Integrates with multiple financial systems Complex user interface for beginners

      10. Navan Inc

       

      navan software

      Why we choose: Navan is ideal for businesses seeking to simplify travel management, save time, and improve cost efficiency.

      Navan is an all-in-one application designed to streamline travel processes, primarily aimed at reducing the time typically spent adjusting flight schedules and managing multiple transaction receipts.

      Its capabilities offer seamless support across various business areas—from finance departments to travel managers and employees—providing real-time tracking, potential cost savings, and streamlined management. This allows users to focus on essential priorities without being burdened by logistical details.

      Pros Cons
      Seamless integration with my companys booking policies.

      The product has excessive fine print on travel adjustments.

      Simple and easy-to-use mobile interface Handling flight cancellations is sometimes challenging
      Easy to navigate Limited reporting customization
      Ideal for freelancers and small businesses Requires internet connection for real-time syncing

      11. Everlance

      everlanceWhy we choose: Perfect for freelancers and for small business.

      Everlance is designed for freelancers and small businesses, offering automatic mileage and expense tracking. It generates detailed reports and insights into spending patterns, which can be shared with clients or accountants for reimbursement or tax purposes.

      Key features:

          • Automatic mileage tracking
          • Receipt uploads
          • Expense categorization
          • Report generation
          • Web and mobile access
      Pros Cons
      Automatic mileage tracking Limited features in the free version
      Simple and easy-to-use mobile interface Not designed for large enterprises
      Customizable expense reports Basic analytics compared to competitors
      Ideal for freelancers and small businesses Requires internet connection for real-time syncing

      12. Rydoo Business Expense Tracking Apps

       

      rydoo expenses software

      Why we choose: Perfect for global businesses needing efficient.

      Rydoo is a business expense tracking software designed to streamline expense reporting and accelerate reimbursements. By automating these processes, it enables finance teams to maintain greater control over employee spending, enhance operational efficiency, and ensure compliance for global organizations.

      This business expense tracking app allows users to create, submit, and approve expenses instantly through mobile or desktop platforms. Finance teams can further customize approval workflows and set expense policies, automating tasks to save valuable time.

      Pros Cons
      Ease of Use Approval Issues
      Easy Upload Confusing Interface
      Expense Tracking Expense Management
      Expense Management Inefficient Submission Process

      13. ExpensePoint 

       

      expensepoint

      Why we choose: For organizations that share that emphasis, this app offers great reporting and granular policy management.

      ExpensePoint is a business expense tracking software tailored more for accountants than for users seeking quick expense capture. However, for organizations focused on detailed reporting and precise policy management, this business expense tracking app offers robust tools and excellent functionality.

      Key Features:

      • Expense Reports
      • Mobile
      • Administration
      • Platform
      Pros Cons
      Highly granular control over expense policies. User interface is a bit confusing for day-to-day user.
      Reporting is outstanding. Insufficient explanations
      Versatile and effortless to use. Itemization categorizes expenses only

      14. Mint Business Expense Tracking Apps

      mintWhy we choose: Automatic expense categorization and visual spending insights.

      Mint is a personal finance platform that helps users track expenses, set budgets, and monitor financial health. It automatically categorizes transactions and provides visual spending patterns, helping individuals and small businesses identify where to cut costs.

      Key features:

      • Automated transaction categorization
      • Budgeting tools
      • Goal setting
      • Multi-account management
      • Spending reports
      Pros Cons
      Free personal finance platform No multi-user support for business teams
      Automatic categorization of expenses Lacks in-depth business analytics features
      Visual representation of spending patterns The ad-supported interface can be distracting
      Budget tracking with goal-setting Limited to personal finance rather than business use

      15. Abacus

      abacus expense software

      Why we choose: Ideal for organizations seeking a robust platform for managing with powerful analytics and visualization tools.

      Avolution focuses on developing ABACUS, a comprehensive toolset designed to support enterprise architecture, IT management, business strategy, and digital transformation. ABACUS allows data import, customized metamodel creation, and includes analytical tools for strategic analysis, future planning, and roadmap creation.

      The toolset also features robust reporting and visualizations, such as charts and diagrams, and incorporates industry-standard frameworks along with advanced analysis and roadmapping capabilities.

      Pros Cons
      Flexibility The studio tool is not easy to use
      Flexible meta modelling Manual visualizations is not a strength
      Enterprise portal application Limited export capablitiy
      Budget tracking with goal-setting

      16. Shoeboxed Business Expense Tracking Software

      shoeboxed

      Why we choose: Simplifies receipt management with integration to popular tools.

      Shoeboxed is a digital receipt and expense tracking tool that simplifies financial management. Users can upload receipts, manage expenses, and integrate with other tools like Evernote and QuickBooks. It digitizes and organizes financial documents, saving time and improving record-keeping.

      Key features:

      • Receipt digitization
      • Expense categorization
      • Business card management
      • Integration with productivity tools
      • Online document storage
      Pros Cons
      Easy receipt digitization and storage Limited expense categorization options
      Integrates with tools like Evernote Basic plan lacks some advanced features
      Enhances productivity with organized receipts Pricing may not suit smaller businesses
      Simple user interface Requires scanning for paper receipts manually

      17. Certify Business Expense Tracking Software

      Why we choose: For mid-to-large businesses aiming to simplify employee expense tracking and automate approval workflows.

      Certify, Inc. is a software company specializing in cloud-based applications for managing travel and expense reports. The company provides solutions that include pricing options, implementation services, and global support.

      Key features:

      • Automated Monitoring
      • Comprehensive Reporting
      • Ai Powered Detection
      • Global Covera
      Pros Cons
      Solid OCR scanning of receipt images ACH reimbursements is an additional cost
      Great auto-fill features Integrations with other applications must be handled directly by Certify
      End-to-end process for mobile reporting and submissions Reimbursement feature sold separately
      Easy-to-use mobile app Additional costs can put product out of reach

       

      How to Choose the Best Business Expense Tracker Software

      When choosing the best expense tracker software in the Philippines, consider the following steps:

      1. Identify your business needs: Determine your business’s specific requirements, such as multi-currency support, receipt scanning, integration with accounting software, and budget management features.
      2. Ease of use: Select user-friendly software for all employees to ensure easy adoption and minimal training time. A simple interface can make tracking expenses less daunting.
      3. Integration capabilities: To streamline your expense management process, choose an accounting or ERP system that integrates seamlessly with business budgeting software.
      4. Compliance and local regulations: To simplify compliance, choose the best expense tracker software that adheres to Philippine financial rules and tax laws.
      5. Cost and scalability: Consider your budget and the software’s pricing plans. Look for options that can scale with your business as it grows.

      Conclusion

      Best business expense-tracking software is crucial for organizations to maintain financial control, improve accuracy, and enhance overall efficiency. The 17 options listed here provide a range of features to meet different business needs.

      HashMicro stands out with its user-friendly interface, robust tracking capabilities, mobile access, and automated report generation, making it a top choice for Filipino businesses. Try a free demo today to see how HashMicro can optimize your expense management.

      FAQs Expense Tracker Software

      • Are expense tracking apps safe?

        Since budgeting apps often contain sensitive financial information, hackers frequently target them. However, there are steps you can take to secure your data and use these apps without worry. Explore the best budgeting apps for 2024 to track your finances while keeping them safe and efficient.

      • What is the best software for keeping track of expenses

        The best software for keeping track of expenses depends on your business needs. Some of the top options include: HashMicro, Zoho Expense, Rydoo

      • What is the best app to keep track of your daily expenses?

        If you are looking for an app to track your daily expenses, the following are highly recommended: HashMicro, Zoho, Expensify

      • What business expenses should I track?

        You should track all expenses directly related to your business operations. Common categories include office supplies, travel expenses, utilities, marketing, employee salaries, and equipment purchases. Using business expense tracking software or business expense tracking apps can simplify this process, ensuring accuracy and helping with financial planning and tax deductions.

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