Did you know facility management software can increase operational efficiency by 22%? This increase can have an impact on improving your profits every month. Hay naku! You should not miss this opportunity.
Facility systems are no longer new among successful business people in Southeast Asia. This software is proven to improve service quality, customer satisfaction, and revenue. Managing facilities is crucial, especially for medium to large-scale businesses, and you must pay attention to it and do it carefully.
Therefore, this article will recommend the best facility management in the Philippines. We hope these recommendations will help your business grow more quickly and efficiently. Without further ado, let’s begin the discussion!
Key Takeaways
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What is Facility Management Software
Facility management software is a tool to streamline the operations and management of buildings and physical spaces. It helps facility managers organize tasks such as tracking maintenance schedules, managing space usage, and overseeing assets efficiently.
Additionally, the software assists in maintaining compliance with safety regulations and standards. This leads to improved efficiency, reduced operational costs, and a well-maintained, functional environment, making it a valuable resource for managing modern facilities.
Top 12 Facility Management Software Recommendations for Business
Effective facility management is critical for optimizing business operations, ensuring safety, and managing resources efficiently. Below is a selection of top facility management software tailored to meet the needs of facility managers and C-suite executives.
1. HashMicro Facility Management Software
Why we choose it: HashMicro offers an all-in-one solution tailored to Southeast Asian markets, with advanced customization options for diverse business needs.
Established in 2015, HashMicro is Southeast Asia’s best asset and facility management software vendor. With more than 1750 businesses entrusting their business to this vendor, HashMicro’s system has proven effective in improving the efficiency of business facility maintenance planning and execution.
HashMicro also offers many benefits, such as a free demo, free business consultation, and free-to-add software users for a lifetime. Its comprehensive features also make business people feel more confident about investing their business software choices in HashMicro.
Key features:
- Preventive maintenance scheduling: Easily create asset maintenance schedules to prevent unexpected operational disruptions, ensure that all assets remain in good working order, & extend asset life.
- Facility control with mobile access: Manage your business facilities easily and in real-time from your device anytime and anywhere.
- Automatic reminders for maintenance: Make reminders that prevent you from forgetting to do maintenance so that your business asset facilities have a long lifespan.
- Easy tracking with barcode system: With good asset tracking, you will avoid asset loss that can reduce your work performance.
| Pros | Cons |
| Highly customizable features | It is more suitable for mid-to-high-sized companies due to its comprehensive and complete features |
| Unlimited users | |
| IoT and AI integration | |
| Comply with local regulations in the Philippines |
2. SafetyCulture
Why we choose it: SafetyCulture focuses on safety and compliance, making it an ideal solution for companies prioritizing workplace safety audits and inspections.
SafetyCulture is a leader in safety management software. Its mobile-friendly platform allows facility managers to conduct real-time inspections, audits, and incident reports. Its cafm emphasis on compliance and safety ensures businesses meet legal standards while also promoting a secure working environment.
Key features:
- Real-time inspection management
- Safety audit automation
- Incident reporting tools
- Mobile app for on-site use
| Pros | Cons |
| Mobile-first design | Limited facility management features |
| Focus on safety and compliance | Customer support is not 24/7 |
| Easy-to-use interface | Integration options can be expanded |
| Robust reporting for audits | No comprehensive asset tracking |
3. ArcGIS
Why we choose it: ArcGIS provides powerful spatial analytics and mapping tools, making it a top choice for facility managers needing geospatial insights.
ArcGIS enterprise facility management software by Esri is renowned for its advanced mapping and location intelligence, making it a valuable tool for large facilities or campuses that require spatial planning and analysis. It integrates with various data sources to visualize space utilization and plan maintenance routes.
Key features:
- Spatial analytics and mapping tools
- Real-time location tracking
- Facility planning optimization
- Energy and resource management
| Pros | Cons |
| Advanced mapping and analytics | It can be complex for basic users |
| Real-time location intelligence | Expensive for small to mid-size businesses |
| Multi-source data integration | Requires technical expertise for setup |
| Customizable for large facilities | Steeper learning curve |
4. Asset Panda
Why we choose it: Asset Panda’s flexibility in managing and tracking assets across multiple locations makes it ideal for businesses with numerous facilities.
Asset Panda is a cloud-based facility management software. Its focus on mobility allows users to access and manage assets from any device, ensuring up-to-date information is always available. This makes it an excellent solution for businesses with distributed facilities.
Key features:
- Cloud-based asset tracking
- Barcode scanning for inventory
- Customizable reporting tools
- Mobile accessibility
| Pros | Cons |
| Easy mobile access | Limited integration with third-party apps |
| Cloud-based flexibility | Lacks advanced space management features |
| Customizable workflows | UI could be more intuitive |
| Asset management automation | Some users report slower customer support |
5. UpKeep
Why we choose it: UpKeep’s mobile-first approach makes it highly effective for teams that need to manage facility operations on the go.
UpKeep is a user-friendly facility management software that focuses on simplifying maintenance operations through its mobile-first platform. Facility managers can assign tasks, track work orders, and monitor maintenance status from anywhere, improving overall efficiency and reducing downtime.
Key features:
- Work order management
- Preventive maintenance scheduling
- Mobile accessibility
- Asset management tools
| Pros | Cons |
| Excellent mobile interface | Advanced reporting can be limited |
| Easy task assignment | Integrations need improvement |
| Great for on-the-go management | Some users find the UI slightly cluttered |
| Streamlined work order process | Limited offline functionality |
6. Fiix
Why we choose it: Fiix enterprise facility management software stands out for its AI-powered insights for predictive maintenance.
Fiix, a cloud based facility management software, helps businesses streamline their maintenance tasks by providing AI-driven insights for predictive maintenance. Founded by a team dedicated to improving facility operations, Fiix is designed to be highly user-friendly with a focus on preventive maintenance.
Key features:
- AI-powered predictive maintenance
- Work order management
- Asset tracking and management
- Integrations with various business systems
| Pros | Cons |
| AI-driven maintenance insights | Limited customization in user interface |
| Scalable for growing businesses | Integration can be time-consuming |
| User-friendly platform | High initial setup effort |
| Excellent customer support | It can be expensive for smaller teams |
7. eSPACE
Why we choose it: eSPACE offers specialized facility management features for organizations with large event spaces or religious institutions.
eSPACE is known for its cafm facility management software, catering to organizations that require advanced space scheduling and resource allocation. It is widely used by churches, schools, and non-profits that need to manage large spaces for events and daily operations.
Key features:
- Event scheduling and space management
- Work order management
- Preventive maintenance tracking
- Customizable approval workflows
| Pros | Cons |
| Easy event and facility scheduling | Limited features for large enterprises |
| Customizable workflows | Occasional slow load times |
| Excellent for schools and churches | UI feels dated |
| Affordable for non-profits | Lacks robust reporting features |
8. Maintenance Connection
Why we choose it: Maintenance Connection offers robust tools for enterprise-level facility management, making it perfect for large organizations.
Maintenance Connection is an enterprise-grade CMMS that provides comprehensive tools for managing work orders, assets, and preventive maintenance schedules. Designed for larger businesses, it offers advanced features like predictive maintenance and integrations with various enterprise systems.
Key Features:
- Work order and asset management
- Preventive maintenance scheduling
- Predictive maintenance tools
- Integration with enterprise systems
| Pros | Cons |
| Comprehensive CMMS functionality | It can be overwhelming for smaller businesses |
| Excellent predictive maintenance | High implementation cost |
| Seamless integrations | Requires technical expertise |
| Enterprise-level scalability | Limited flexibility for smaller teams |
9. NETfacilities
Why we choose it: NETfacilities delivers a highly efficient, web-based platform focusing on property and maintenance management.
NETfacilities is a web-based facility management system designed for organizations managing multiple properties. It provides tools for managing maintenance, work orders, and property inspections, making it a top choice for facility managers overseeing large-scale operations.
Key features:
- Web-based platform for easy access
- Property and maintenance management
- Work order automation
- Real-time property inspections
| Pros | Cons |
| Web-based, accessible anywhere | Lacks some advanced customization options |
| Great for property management | Limited mobile functionality |
| Automated work orders | Customer support is not 24/7 |
| Easy to set up and use | Could improve integration capabilities |
10. MaintainX
Why we choose it: MaintainX focuses on streamlining daily facility operations, emphasising mobile-first functionality.
MaintainX offers a simple, mobile-friendly facility management solution focusing on daily operations like work orders, inspections, and asset management. Its intuitive interface enables quick and easy communication between facility managers and teams, making it ideal for organizations..
Key features:
- Mobile-friendly work order management
- Real-time updates and task tracking
- Preventive maintenance
- Inspection management tools
| Pros | Cons |
| Simple, intuitive interface | Limited advanced analytics |
| Mobile-first approach | Basic integration options |
| Excellent for quick task updates | Lacks detailed reporting features |
| Easy to onboard new users | UI could be more flexible |
11. FMX
Why we choose it: FMX is designed for simplicity, making it accessible to organizations seeking an easy-to-use facility management platform.
FMX is known for its ease of use and focus on simplifying facility operations. The software provides tools for managing maintenance, scheduling, and asset tracking and is ideal for schools, government organizations, and small businesses. Its user-friendly interface makes it accessible to teams of all technical abilities.
Key features:
- Maintenance management
- Work order tracking
- Asset and inventory management
- Event scheduling
| Pros | Cons |
| Easy to use and implement | Limited scalability for larger businesses |
| Great customer support | Lacks some advanced customization options |
| Affordable for small businesses | Limited integration with external tools |
| Intuitive scheduling features | Basic reporting functionalities |
12. Fracttal
Why we choose it: Fracttal offers AI-powered predictive maintenance and is ideal for businesses looking for advanced asset management tools.
Fracttal is an innovative facility management software that leverages AI to optimize maintenance and asset tracking. Designed for modern businesses, Fracttal’s platform helps predict maintenance needs and reduce downtime through its facility management software features below.
Key features:
- AI-powered predictive maintenance
- Real-time asset monitoring
- Cloud-based platform
- IoT integration
| Pros | Cons |
| AI-powered maintenance insights | Can be costly for smaller businesses |
| Great for IoT integration | Setup can be time-consuming |
| Cloud-based for accessibility | Some features may be complex for beginners |
| Excellent asset-tracking tools | Requires training for full utilization |
Also read: 17 Best Property Management Software in Philippines 2024
How to Choose the Best Facility Management Software
Selecting the right facility management software is crucial to streamlining operations and optimizing resources. To ensure you make the best decision, evaluate the key aspects that align with your organizational needs. Let’s explore the most critical steps below to guide you in this process!
- Identify needs: Determine key goals like asset tracking or maintenance.
- Evaluate features: Look for work order management, preventive maintenance, etc.
- Check user-friendliness: Ensure the interface is easy to use.
- Ensure integration: Check compatibility with existing systems.
- Assess scalability: Choose software that grows with your business.
- Review support: Look for strong customer support and training.
- Consider ROI: Focus on long-term benefits over immediate costs.
Conclusion
Using facility management software is an important trend you should follow. Not only does it increase customer satisfaction, but with business facilities that are always in top shape, your assets will live long and business profits will continue to rise.
HashMicro’s facility management software can be the best choice for those seeking a reliable and advanced solution. It offers robust facility management system features that help you to manage your asset. Take the next step by exploring the free demo of HashMicro today and see how it can transform your operations.
FAQ About Facility Management Software
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What is CMMS in facility management?
CMMS, or Computerized Maintenance Management System, is software used in facility management to organize maintenance tasks, track work orders, and monitor equipment. It helps reduce downtime and keeps everything running smoothly.
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What are the three main tasks of facilities management?
Facilities management has three main tasks: maintenance, which ensures that buildings and equipment are in good condition and functioning properly; space management, which involves organizing and optimizing the use of physical spaces within the facility; and safety and compliance, which ensures the facility meets health, safety, and legal standards.
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What are the four pillars of FM?
Facilities management rests on four key pillars. First, people manage and support the needs of employees, occupants, and visitors. Second, processes focus on establishing and optimizing efficient workflows within the facility. Third, place, which oversees the physical environment to ensure buildings and infrastructure are functional and comfortable. Lastly, technology uses tools and systems to streamline operations and improve efficiency.
