Managing fixed assets is important for businesses to keep their operations smooth and accurate. Fixed Asset Management Software helps companies track, maintain, and control their assets, reducing risks and making things more efficient.
In the Philippines, many businesses still struggle with manual asset management, leading to mistakes in records, depreciation, and financial reports. Using software with AI can automate these tasks, making everything more accurate and easier to manage.
In fact, BitPinas mentioned that 95% of decision-makers in the Philippines invest in AI and machine learning.
Thus, this article will introduce you to the top Fixed Asset Management Software options, including HashMicro, Asset Panda, MRI Software, and Sage.
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What is Fixed Asset Management Software?
Fixed asset management involves tracking physical items like computers, vehicles, and equipment within your business. It monitors things like asset value, maintenance costs, and potential theft, helping to keep everything in check.
This software also helps businesses make smarter decisions when buying or retiring assets. By knowing the value of assets, companies can plan ahead, reduce losses, prevent equipment failures, and minimize downtime, improving both the value and lifespan of their assets.
With the right system, companies can easily track assets, know their location, and monitor their condition over time. Here are some key benefits of using fixed asset management software for your business:
- Accurate asset tracking: Ensures efficient use of assets, reducing downtime and boosting productivity.
- Maintenance cost savings: Timely maintenance lowers repair costs by keeping assets in good condition.
- Asset life extension: Regular care extends the lifespan of assets, preventing expensive repairs.
- Regulatory compliance: Helps maintain accurate records, aiding compliance and smoother financial audits.
- Maintenance scheduling: Scheduled upkeep prevents unexpected breakdowns, ensuring smooth operations.
- Depreciation management: Accurate depreciation records help optimize tax benefits and financial planning.
- Simplified accounting: Makes asset accounting easier by tracking asset value and costs throughout their lifecycle.
- Increased accountability: Features like check-in/check-out systems ensure assets are properly managed and returned.
- Location tracking: Helps prevent asset loss or theft, improving workplace productivity and security.
If you’re looking to optimize how your business manages its assets, you may want to explore the top recommendations for the best asset management software.
Top 20 Fixed Asset Management Software for Businesses in The Philippines
Efficient asset management is crucial for businesses to streamline operations and maintain accurate financial records. Here’s a list of the top 20 software options tailored for businesses in the Philippines:
1. HashMicro Fixed Asset Management Software
HashMicro is a top ERP software provider in Southeast Asia, offering cloud-based tools to streamline business operations in one system. Known for its integration and customization, it’s ideal for many industries.
They offer a free trial and consultation to help boost asset management efficiency by reducing asset misplacement, ensuring accurate depreciation, and simplifying maintenance.
Besides asset management, HashMicro also provides solutions like procurement, accounting, and CRM systems for over 25 industries.
Key features of HashMicro’s Fixed Asset Management Software:
- Asset GPS tracking: Accurately tracks asset locations in real-time using GPS, enhancing visibility of company assets.
- Asset maintenance budgeting: Ensures adherence to set budgets, optimizes resource allocation, prevents unexpected costs, and extends asset lifespan.
- Preventive maintenance scheduling: Facilitates easy scheduling of asset maintenance to prevent unexpected operational disruptions and prolong asset life.
- Asset stock take with barcode: Allows accurate tracking of asset status (e.g., operational, missing, under repair) using barcodes.
- QR code scanning for facilities requests: Simplifies the process for employees to report issues and speeds up repairs using QR codes.
- Comprehensive asset cost reporting: Provides detailed cost reports to help with budgeting and planning for future asset maintenance.
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If you’re interested in implementing HashMicro’s Asset Management Software for your business, click the banner below to explore their pricing options.
2. Asset Panda
Asset Panda is a cloud-based platform that provides flexible, user-friendly asset management. With mobile app features for asset tracking, auditing, and maintenance, it enables companies to manage their assets more efficiently and streamline operations.
Key features of Asset Panda:
- Asset register
- Asset tracking relationships
- Asset tracking costs
- Asset tracking
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3. Oracle NetSuite
Oracle NetSuite offers asset management solutions integrated with its ERP platform, allowing companies to efficiently manage assets with real-time tracking and seamless integration with other ERP modules, boosting overall business performance.
Key features of Oracle NetSuite:
- Asset tracking
- Depreciation
- Lease accounting
- Reporting
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4. Sage Fixed Asset Management Software
Sage Fixed Assets Management Software simplifies tracking and managing fixed assets by automating depreciation and asset monitoring. It enables businesses to manage their assets more efficiently, ensuring accurate records and smoother financial planning.
Key features of Sage Fixed Asset Management Software:
- Barcoding/RFID
- Billing & invoicing
- Check-in/check-out
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5. Infor EAM Fixed Asset Inventory Management Software
Infor EAM is a fixed asset manager designed to help companies optimize asset usage and enhance operational efficiency. It offers asset lifecycle management and IoT integration, ensuring that all assets function at peak performance.
Key features of Infor EAM:
- Vendor demonstration management
- Programs for consultants
- RFP/RFQ services
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6. Fiix Fixed Asset Management Software
Fiix is a cloud-based maintenance management tool designed to help businesses efficiently manage their assets and maintenance tasks. It offers preventive and predictive maintenance along with inventory tracking, ensuring assets are kept in optimal condition and ready for use when needed.
Key features of Fiix Fixed Asset Management Software:
- Work order management
- Preventative maintenance
- Predictive maintenance
- Materials management
- Equipment breakdown reports
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7. SafetyCulture Fixed Asset Management Software
SafetyCulture provides an asset management platform that helps businesses maintain their assets in top condition. It enables companies to conduct asset inspections and audits, ensuring compliance with safety standards.
Key features of SafetyCulture Fixed Asset Management Software:
- Track assets individually
- Scan QR codes
- Schedule maintenance
- Alerts and notifications
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8. MRI Software
MRI Software offers asset management solutions designed to help companies optimize asset usage. With customizable modules tailored to meet specific business needs, MRI enables efficient asset lifecycle management while seamlessly integrating with accounting systems.
Key features of MRI Software:
- Asset lifecycle management
- Asset tracking
- Audit management
- Budgeting/forecasting
- Capitalization reporting
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9. NewgenONE Fixed Asset Lifecycle Management
NewgenONE provides advanced asset management solutions, utilizing real-time tracking and lifecycle management to help businesses optimize asset usage. It incorporates modern technologies for efficient, transparent asset management.
Key features of NewgenONE Fixed Asset Lifecycle Management:
- Integrations management
- Drag and drop builder
- Application templates
- Access control
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10. MaintainX Fixed Asset Management Software
MaintainX is a mobile app focused on simplifying asset maintenance and operations management. It supports preventive and reactive maintenance, allowing managers to oversee tasks more efficiently through a user-friendly interface and team collaboration features.
Key features of MaintainX Fixed Asset Management Software:
- Work order management
- Preventative maintenance
- Vendor management
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11. ManageEngine AssetExplorer
ManageEngine AssetExplorer is an IT asset management tool that helps companies track and manage IT assets throughout their lifecycle. It offers real-time tracking to ensure assets are properly maintained and functioning.
Key features of ManageEngine AssetExplorer:
- Asset cost tracking
- Usage tracking
- Asset inventory management
- Usage compliance tracking
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12. IBM Maximo Fixed Asset Management Software
IBM Maximo is an enterprise asset management solution designed to manage physical assets, covering maintenance, operations, and asset tracking. It provides lifecycle management and integrates with IoT devices, helping enterprises optimize operational efficiency.
Key features of IBM Maximo Fixed Asset Management Software:
- Asset management
- Maintenance management
- Predictive maintenance
- Inventory management
- Remote monitoring
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13. EZOfficeInventory
EZOfficeInventory is an asset management solution that simplifies tracking and managing assets with real-time tracking and integration with barcode and RFID devices, ensuring accurate asset records.
Key features of EZOfficeInventory:
- Centralized inventory database
- Low stock notifications
- Data exporting / importing
- Location – asset tracking
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14. MMSOFT Pulseway
MMSOFT Pulseway is an IT asset management solution designed to help companies efficiently track and manage their IT assets in real-time. Pulseway integrates with helpdesk systems, allowing for quick identification and resolution of IT issues.
Key features of MMSOFT Pulseway:
- Remote monitoring
- Asset tracking
- Multi-server management
- Immediate alert notification
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15. Infraon Assets
Infraon Assets offers a comprehensive asset management solution that enables companies to track, manage, and optimize their assets effectively. It provides real-time asset tracking and performance analytics, helping businesses make informed, data-driven decisions.
Key features of Infraon Assets:
- Central dashboard
- Asset policy management
- Software asset inventory
- Asset discovery
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16. GoCodes Fixed Asset Management Software
GoCodes is an asset management tools that uses QR code technology for tracking and managing assets. With GoCodes, businesses can easily monitor assets through QR codes and mobile apps, ensuring efficient and accurate recording.
Key features of GoCodes Fixed Asset Management Software:
- Alerts/notifications
- Mobile access
- Barcode/ticket scanning
- Manufacturing inventory management
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17. Ivanti Fixed Asset Management Software
Ivanti offers IT asset management solutions designed to help companies efficiently track and manage their IT assets. With features for asset tracking and lifecycle management, Ivanti ensures that all IT assets are well-maintained and operating effectively.
Key features of Ivanti Fixed Asset Management Software:
- IT asset management
- Asset management
- Reporting and analytics
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18. Limble Fixed Asset Management
Limble Software Fixed Asset Management helps streamline asset tracking, maintenance, and reporting. It allows users to monitor assets throughout their lifecycle, from acquisition to disposal, ensuring efficient management of asset location and condition.
Key features of Limble Fixed Asset Management:
- Asset tracking
- Automated maintenance schedules
- Comprehensive reporting
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19. UpKeep Fixed Asset Inventory Management Software
UpKeep is a mobile-based maintenance management tool that helps businesses streamline asset management and maintenance tasks. It supports both preventive and reactive maintenance and tracks jobs to ensure assets remain in optimal condition.
Key features of UpKeep Fixed Asset Inventory Management Software:
- Maintenance management
- Work order management
- Asset tracking
- Reporting
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20. Fracttal Fixed Asset Inventory Management Software
Fracttal is a cloud-based assets management software that simplifies asset tracking and management. It provides real-time tracking and performance analytics, helping companies optimize asset use and improve efficiency.
Key features of Fracttal Fixed Asset Inventory Management Software:
- CMMS
- Asset management
- Mobile app
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If you are also interested or want to understand more about CMMS, explore these recommendations for the best CMMS software.
Core Features to Look for in Fixed Asset Software
When choosing fixed asset management software, understanding the basic features is key to ensuring efficient asset management. These essential features enable businesses to track, maintain, and optimize assets, leading to better operational performance and financial decision-making.
| Feature | Benefit |
| Asset management | Ensures efficient tracking and utilization of assets |
| Location tracking | Boosts productivity by quickly locating assets |
| Check-in/check-out | Enhances accountability for asset usage |
| Maintenance log | Provides detailed records of all maintenance activities |
| Depreciation methods | Offers accurate financial data for asset depreciation |
| Standard reports | Delivers crucial insights and summaries |
| Purchase order management | Simplifies the procurement process |
| Work orders | Efficiently manages and tracks maintenance tasks |
| Barcodes and RFID tracking | Simplifies asset identification and tracking |
| Complete audit trail | Keeps comprehensive records of all asset transactions |
| Contracts management | Handles asset-related contracts effectively |
| Asset disposal management | Oversees the process of asset disposal efficiently |
These features form the foundation of a strong fixed asset management system, helping businesses stay compliant with regulations and optimize their assets for better performance. Implementing these tools ensures that companies can streamline operations and make data-driven decisions about their assets.
Who Benefits from Fixed Asset Management Software?
As businesses expand, managing assets becomes increasingly crucial across industries. Fixed asset management software is essential for improving efficiency, reducing downtime, and maintaining assets in optimal condition.
Industries that benefit from this software include:
- Manufacturing: To track and maintain machinery and tools, reducing downtime and boosting productivity.
- Construction: For managing heavy machinery, tools, and vehicles, ensuring maintenance and maximum usage.
- Healthcare: For managing medical equipment, ensuring compliance with regulations, and scheduling regular maintenance.
- Education: To manage assets like computers and lab equipment across multiple campuses.
- Government: For overseeing public assets, including vehicles, infrastructure, and office equipment.
- Retail: To track inventory, store fixtures, and equipment across various locations for better efficiency.
- Hospitality: To track kitchen equipment, furniture, and tech systems in hotels and restaurants.
While small businesses might begin by tracking assets with tools like Excel or Google Sheets, these methods become inefficient as the company and its asset base grow. Manual tracking can quickly become cumbersome and error-prone.
At this stage, investing in dedicated asset management software is essential for streamlining processes and improving accuracy.
Conclusion
Fixed asset management software is vital for businesses aiming to manage their assets efficiently. It helps reduce manual work, improve compliance, and boost productivity, making it an essential tool for companies seeking to streamline operations and safeguard their investments.
HashMicro’s Fixed Asset Management Software offers advanced technology that can improve your asset management processes. With customizable features and seamless integration, HashMicro helps your business become more efficient, saving time and resources.
Schedule a free demo with HashMicro’s experts today and discover how their asset management solutions can drive success for your business.
Frequently Asked Questions about Fixed Asset Management Software
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How do you keep track of fixed assets?
Fixed assets are tracked using software such as HashMicro, which records details like purchase date, location, value, and maintenance. Barcodes or tags help identify them, and regular checks are done to verify the assets.
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What is the purpose of fixed asset management?
Fixed asset management helps keep track of assets, ensure proper use, maintain them, and prevent loss. It also helps with accurate financial records and making decisions on repairs or replacements.
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What are examples of fixed assets?
Examples include buildings, vehicles, machinery, computers, and furniture. These are long-term items used by a business.
