In the dynamic business landscape of the Philippines, businesses are recognizing the necessity of integrating HRIS into their operations. This is primarily due to the growing complexity and dynamism of the workforce and regulatory environments.
These systems are pivotal in streamlining HR processes that once required extensive manual effort and time. With HRIS, businesses can significantly enhance their HR administrative functions, which leads to increased efficiency and overall effectiveness.
However, the number of HRIS software options available today poses a significant challenge for Philippine businesses, making it difficult to select the system that best suits the business’ needs and long term goals.
It is crucial for businesses to choose the right HRIS system that aligns with their specific needs and objectives. Selecting an HRIS system without fully understanding its functionalities can lead to inefficiencies, frustration, and wasted resources.
Therefore, this article aims to provide a curated list of the top 10 HRIS recommendations, tailored specifically for companies operating in the Philippines in order to have more efficient and productive business operations.
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What is HRIS?
Human Resource Information System (HRIS) is a software designed to manage and optimize the human resource functions of a business. HRIS serves as a central database that integrates various HR activities, making it a vital tool for efficient HR management.
The necessity for HRIS in the Philippines emerges from several issues, including the manual handling of HR tasks, which is labor-intensive and susceptible to inaccuracies, the complex regulatory compliance requirements with local labor laws, and the need for effective management of a diverse workforce.
Using HRIS offers numerous benefits to business, streamlining operations and enhancing strategic decision-making. The key advantages include:
- Efficiency and time savings: HRIS automates routine tasks like payroll, attendance tracking, and benefits administration, reducing manual effort and freeing up time for strategic HR activities.
- Data accuracy and security: HRIS minimizes errors and ensures secure data management, reducing the risks associated with data breaches and inaccuracies.
- Enhanced decision making: HRIS provides valuable insights into workforce metrics, aiding informed decision-making and strategy formulation.
- Cost reduction: HRIS can lead to significant cost savings, reducing the need for manual labor and minimizing errors that could lead to financial losses.
Overall, HRIS is a critical tool for modern businesses by enabling efficient HR management, enhancing data-driven decision-making, and improving employee satisfaction as well as productivity.
Top 10 HRIS in the Philippines
Below are the top 10 HRIS recommendations for Philippine businesses, each chosen for its relevance to the local market’s needs, including compliance, user experience, and scalability. This list is created to assist businesses in identifying an HRIS that effectively supports their HR operations and aligns with their business goals.
1. HashMicro HRIS
HashMicro HRIS offers advanced features to streamline and enhance various HR processes within businesses. Here are the offered features of HashMicro HRIS:
Face Recognition and GPS Attendance with GPS Checking
This feature allows attendance tracking where employees can check in and out using face recognition. The GPS checking feature ensures that employees are at the correct location when they check in or out.
Roster & Dynamic Employee Working Schedule Management
This functionality enables HR managers to create and manage employee rosters and schedules dynamically, accommodating shifts, rotations, and varying working hours. It helps ensure adequate staffing levels, supports flexible working arrangements, and allows for easy adjustments to meet changing business needs.
Daily & Hourly Worker Payslip Management
This feature is pivotal for large industries with extensive shifts and numerous employees, allowing HR managers to efficiently allocate staff and accommodate flexible work arrangements to ensure operational continuity and staff satisfaction.
Approval Delegation with Auto Follow-Up Notification
Approval delegation allows managers to assign approval tasks to others when necessary, while the auto follow-up notification system ensures that pending approvals are addressed promptly, improving efficiency and reducing delays.
Mobile Apps for Employee Self Service
Employees can view their payslips, submit leave requests, clock in and out, and access other HR-related information directly from their smartphones, enhancing convenience and engagement.
Built-in Professional Templates for Contract & Payslip
The software includes a range of professional templates for contracts and payslips, making it easier to create consistent and compliant HR documents. These templates can be customized to meet the business’ specific needs and requirements.
Biometrics and Attendance Devices Integration
This feature supports businesses that prefer or require physical attendance tracking methods, such as fingerprint scanners or card readers, ensuring compatibility and flexibility in attendance management.
Pros:
- Intuitive and user-friendly interface for easy navigation
- Web-based and mobile apps – accessible through computer, tablet, or smartphone
- Can be integrated to other systems
- Can be customized in detail according to company’s needs
- 100% unlimited users without additional user fees
- Provides lifetime after sales service and maintenance
Cons:
- Implementation process may take longer for businesses with more complex needs
- Features cater to large enterprises and may not be ideal for small businesses
Suitable for: HashMicro HRIS is suitable for Philippine businesses seeking an all-in-one HRIS solution that is able to cover end-to-end business processes.
HashMicro HRIS offers a range of benefits tailored to enhance business operations, including seamless integration capabilities that allow for efficient coordination with existing systems, providing an end-to-end solution for all HR needs.
Trusted by over 2250 clients, HashMicro’s reliability is well-established in the market. The system’s high degree of customizability ensures that it can be tailored to meet the specific requirements of any business, making it a versatile choice for diverse organizational needs.
As a principal company, HashMicro guarantees a standardized system that adheres to best practices in HR management, ensuring quality and consistency in its service delivery. Hence, HashMicro can be the best HRIS solution to streamline your business operations.
2. Paycor
Paycor is a comprehensive HRIS that provides HR management tools designed to help businesses streamline their HR processes, enhance employee management, and improve decision-making through data-driven insights.
Below is an overview of Paycor HRIS features:
- Payroll management
- Time and attendance
- Benefits administration
- Analytics reporting
Pros:
- User-friendly interface
- Easy to use
- Connectivity between modules
Cons:
- Poor customer support
- Limited features and customizations
- Inadequate reporting
Suitable for: Paycor HRIS’ scalability and extensive feature set make it a viable option for growing companies looking to streamline their HR processes and leverage HR data for strategic decision-making.
3. Sage HR
Sage HR, formerly known as CakeHR, is a comprehensive HRIS platform designed to streamline HR processes and improve employee management for organizations of various sizes. Let’s delve into Sage HR features below.
- Employee scheduling
- Leave management
- Performance management
- Reporting and analytics
Pros:
- Customizable
- Integration to other systems
Cons:
- Complexity in advanced features
- Poor customer support
- Features limitations
Suitable for: Sage HR is suitable for businesses from various industries that require a flexible and user-friendly HRIS solution.
4. Zenefits HRIS
Zenefits is a popular HRIS platform known for offering a comprehensive suite of tools to streamline human resources, payroll, and benefits administration. This system provides an integrated solution to manage various HR functions efficiently.
- Payroll management
- Time and attendance
- Compliance management
- Analytical reporting
Pros:
- Intuitive design
- Integration capabilities
- Mobile accessibility
Cons:
- Customization limitations
- Steep learning curve
- No task management functions
Suitable for: Zenefits is ideal for businesses in the Philippines that are in search of a comprehensive and user-friendly integrated HR solution.
5. Rippling
Rippling is an HRIS platform that has gained attention for its comprehensive suite of features designed to streamline various HR and IT processes. The features are stated as follows:
- Payroll management
- Time and attendance
- Benefits management
- IT management
Pros:
- Constantly updated system
- Scalability
- Comprehensive integration
Cons:
- Poor customer support
- Steep learning curve
- Navigation difficulty
Suitable for: Rippling HRIS is well-suited for mid-sized to large enterprises that require an integrated solution for their HR and IT needs.
6. Zoho Payroll
Zoho Payroll is an integral component of Zoho’s extensive suite of online productivity tools and SaaS applications. This system is designed to streamline and automate the payroll process as part of a business’ broader human resource information system (HRIS).
Some of the features that Zoho Payroll offers is stated as follows:
- Employee self service portal
- Automated payroll processing
- Benefits management
- Comprehensive reporting
Pros:
- Easy to use with user-friendly interface
- Flexible real-time access
- Integration to other systems
Cons:
- Customization limitations
Suitable for: Zoho Payroll is well-suited for companies already using other Zoho products, allowing for seamless integration within the Zoho ecosystem.
7. GreatDay HR
GreatDay HR is an innovative HRIS platform designed to address the comprehensive needs of modern businesses through its array of features, streamlining HR processes and enhancing workforce management.
Let’s delve into the features that GreatDay HR offers below:
- Employee database
- Time tracking
- Payroll management
- Vacation/leave tracking
Pros:
- User-friendly interface
- Customization options
- Regulatory compliance
Cons:
- Complexity
- Time-consuming implementation
- Users required training
Suitable for: Companies seeking to digitize and automate their HR processes, improve data accuracy, and enhance employee experience will find GreatDay HR particularly beneficial.
8. BambooHR
BambooHR is a HRIS known for its user-friendly interface and comprehensive suite of HR management tools. It’s designed to streamline the HR processes of small to medium-sized businesses, providing a centralized platform for managing essential HR functions.
Below are the list of features that BambooHR has to help businesses:
- Centralized employee database
- Self service portal
- Performance management
- Reports and analytics
Pros:
- Easy to navigate
- Customizable workflow
Cons:
- Limited features
- Reporting customization limitations and can be complicated
Suitable for: BambooHR is ideally tailored for Philippine businesses that is in search of an HRIS solution that is user-friendly and capable of managing a wide array of HR tasks.
9. Deel HRIS
Deel is a global HRIS platform that focuses on simplifying the complexities of international hiring and payroll processes. It is renowned for its robust features that cater to the needs of businesses looking to employ, pay, and manage remote teams across different countries.
Below is an overview of Deel HRIS features:
- Payroll management
- Contract management
- Compliance management
- Analytical reporting
Pros:
- Intuitive user interface
- Data security
- Scalable to business growth
Cons:
- Limited customizations
- Integration challenges and limitations
- Steep learning curve
Suitable for: Startups looking to tap into global talent pools can benefit from Deel HRIS features. However, small businesses or those operating locally with no plans for international expansion might not fully leverage the benefits Deel offers.
10. HReasily
HReasily is a cloud-based HRIS designed to streamline human resource processes, making HR tasks more efficient and less time-consuming. It offers a range of features to manage payroll, leave, attendance, and other essential HR functions, as follows:
- Employee self service
- Payroll management
- Mobile accessibility
- Payslip
Pros:
- Intuitive design
- Multi-country support
- Integration capabilities
Cons:
- Limited customizations
- Steep learning curve
Suitable for: HReasily is well-suited for small to medium-sized businesses that require an efficient and scalable HRIS solution.
Things to Consider Before Choosing HRIS for Philippine Businesses
When selecting a HRIS software, it is crucial to undertake a comprehensive evaluation to ensure that the chosen system aligns with the business’ specific needs and objectives. The following are key considerations to guide Philippine businesses in their decision-making process:
- Business needs and requirements: Understand the specific HR needs of your business and assess whether the HRIS can cater to these requirements effectively. Consider not only current needs but also potential future demands to ensure the system is scalable and can grow with your business.
- Customization and flexibility: The ability to customize the HRIS to fit the unique workflows and processes of your business can be a significant advantage. Assess the system’s flexibility and the extent to which it can be tailored to meet your specific needs.
- User experience and accessibility: The system should be intuitive and user-friendly, minimizing the learning curve for HR staff and employees. Consider the accessibility of the system, especially if it offers mobile access or cloud-based features that support remote work.
- Data security and privacy: Given the sensitive nature of HR data, the HRIS must have robust security measures and data privacy protocols, which includes features such as data encryption and user authentication.
- Integration capabilities: Evaluate how well the HRIS can integrate with other software and systems. Seamless integration is vital for ensuring data consistency and operational efficiency across different business functions.
- Vendor reputation and support: Look for reviews, case studies, and testimonials, particularly from businesses within the Philippines. Understand the level of support and training the vendor offers to ensure smooth implementation and ongoing usage.
By considering these factors, Philippine businesses can make an informed decision and select a software that not only enhances their HR operations but also contributes to their overall strategic objectives and growth.
Conclusion
Choosing the right HRIS is a strategic decision that can significantly increase the efficiency and effectiveness of your business. The recommendations provided aim to guide Philippine businesses in selecting a system that aligns with their specific needs.
HashMicro HR software is one of the noteworthy solutions, offering a comprehensive suite tailored to meet the diverse HR requirements of Philippine businesses. With its user-friendly interface and robust features, HashMicro provides a reliable HR management tool.
Take a closer look at how HashMicro can streamline your HR processes, allowing you to make an informed decision with confidence. Don’t miss the opportunity to elevate your business operations and get the free demo now!
