Alam mo ba? Using invoicing software can increase efficiency by 30% and cut billing errors dramatically. Businesses in the Philippines that automate their invoicing processes save both time and money.
Imagine automating your invoicing and spending 25% less time on financial tasks, all while reducing errors. A 2021 Invoicera study revealed these impressive results for businesses that embraced the invoicing system.
However, choosing software without understanding its features can result in operational issues and wasted resources. Don’t fall behind with outdated methods. Check out our list of the 15 best invoicing software solutions for Philippine businesses and transform your billing by reading this article! Sulit na sulit!
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A One-Minute Overview
Before getting into details, here are the top five invoicing software options to consider for your business:
- HashMicro: Best for businesses prioritizing AI-driven automation.
- Zoho: Best for small businesses looking for customizable invoicing.
- Wave: Best for startups needing invoicing solutions with essential accounting features.
- QuickBooks: Best for businesses requiring invoicing with integrated financial tracking.
- FreshBooks: Best for service-based businesses managing time tracking and invoicing.
- Square: Best for businesses that accept online and in-person payments.
- Xero: Best for businesses needing robust cloud accounting and invoicing.
- QNE: Best for Southeast Asian businesses seeking localized accounting solutions.
What is Invoicing Software?
Invoicing or billing software is a system that helps businesses automate the creation, tracking, and management of invoices. It streamlines payment processes, generates invoices, tracks due dates, reduces manual errors, and improves cash flow management.
Next, it securely consolidates billing information, which enhances the accounting workflow. Additionally, the software provides customizable templates and automated reminders to ensure timely payments.
With its ability to automate billing and simplify the invoicing process, this software is a critical component within the broader ecosystem of accounting software. It efficiently generates invoices and integrates with accounting systems, ensuring smooth and accurate financial management.
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Benefits of Automating Invoicing
Invoicing software provides several critical advantages to businesses aiming to streamline operations. By automating billing processes, such software ensures that businesses manage their transactions more efficiently and professionally.
Here are the benefits:
- Efficiency: Saves time by eliminating manual paperwork and processes.
- Accuracy: Automated calculations minimize errors.
- Timely Payments: Automated reminders ensure payments are received on time.
- Professionalism: Customizable invoices enhance your company’s professional image.
- Customer Data Management: Organizes and secures customer information for easy access.
- Cost Reduction: Reduces costs associated with paperwork and manual follow-ups.
Each feature significantly improves business operations, ensuring companies save on costs and enhance their professional relationships with customers through reliable and timely financial interactions. Choosing the accounting software Philippines maximizes these benefits, streamlining processes and fostering growth.
15 Best Online Invoicing Software for Businesses
Here are the 15 best invoicing software for Philippines businesses, each selected for suitability to the local market’s requirements.
This compilation aims to aid businesses in finding an invoicing system that efficiently enhances their billing operations and aligns with their strategic objectives:
1. HashMicro
HashMicro is a premier invoicing software provider that offers a smart solution with Hashy, an AI system that streamlines invoice management and enhances billing accuracy. Through its advanced automation, Hashy minimizes manual effort, enabling businesses to prioritize more strategic and value-driven activities.
The software provides a comprehensive, personalized solution tailored to business owners’ unique needs. Trusted by many large enterprises across Southeast Asia, it covers every aspect of invoicing—from generating and proforma invoices to managing payments. HashMicro’s system is designed to suit businesses of all sizes and industries.
HashMicro gives businesses detailed insights into invoicing, helping them make informed billing decisions. Its automated scheduling ensures regular invoicing, enhancing performance and cash flow while reducing manual workload.
The software seamlessly integrates with modules like accounting, inventory, and procurement for smoother operations. With comprehensive features, ISO certification, and dedicated support, HashMicro is a trusted long-term partner. Interested in how it can benefit your business? They offer a free demo without commitment for businesses interested in their service.
HashMicro key features:
- Invoice Generation: Create invoices with personalized templates, print them in PDF, or send them via email, streamlining invoicing, reducing errors, and ensuring timely billing for improved cash flow and client satisfaction.
- Tax & Discount Management: Automatically calculate taxes and discounts, ensuring accurate tax compliance and competitive pricing.
- Online Payment Management: Facilitate faster payments through an online gateway, enhancing customer experience and accelerating payment cycles.
- Credit Limit Management: Set different credit limits for clients, manage credit risk, and reduce bad debts.
- Invoice Approval & Validation: Process approvals and validate invoices with special prices or discounts, maintaining financial control and preventing unauthorized pricing errors.
- Real-Time Invoice Reporting: Provide real-time reports on invoice age and unpaid invoices, improving cash flow by monitoring accounts receivable and identifying overdue payments.
HashMicro ideal user: HashMicro is ideal for medium to large businesses in Southeast Asia seeking AI-driven automation, unlimited scalability, and ERP solutions tailored to regional compliance.
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HashMicro pricing: If you want to try HashMicro invoicing software, you can unlock its full potential by downloading the price scheme below.
2. Zoho
Zoho Invoice is an online invoicing platform that helps businesses in the Philippines simplify their billing process. It offers features such as customizable invoice templates, time tracking, expense management, and multi-currency support. The platform also includes a client portal where customers can view and pay invoices.
Zoho Invoice also integrates with other Zoho products and third-party applications, ensuring a connected experience for businesses. With its user-friendly interface and comprehensive features, Zoho Invoice is a valuable tool for freelancers and small to medium-sized businesses looking for efficient billing management.
Zoho key features:
- Create and send customized invoices
- Track expenses and manage multiple projects
- Automated reminders and recurring invoices
- Detailed reporting and analytics
Zoho ideal user: Zoho’s ideal user is a business or team that requires advanced customization, granular control over workflows, and data-driven decision-making, particularly for managing complex projects and billing cycles.
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Zoho pricing: Standard plan starts at $25/month, Premium at $59/month, Enterprise plans are custom-priced.
If you want to learn more about Zoho reviews, you can read our article on Zoho invoice review.
3. Wave Billing Software
Wave is an e-invoicing software designed to help small businesses efficiently manage their billing processes. It enables users to create and send professional invoices and manage payments seamlessly. With customizable invoice templates, businesses can reflect their branding and set up automated payment reminders.
Wave also offers integration with various payment gateways, allowing clients to pay invoices online, which accelerates the payment cycle. In addition to invoicing, Wave provides comprehensive accounting features that include income and expense tracking, real-time bank data imports, and financial reporting.
Wave key features:
- Invoicing and accounting software
- Receipt scanning and expense tracking
- Integration with bank accounts
- Detailed financial reporting
Wave ideal user: Small business owners or freelancers who need an easy-to-use, intuitive platform to manage expenses and payments effectively, without requiring deep accounting knowledge.
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Wave pricing: Paid plans start at $170/year for the Pro plan and the Starter Plan is free.
4. QuickBooks
Intuit QuickBooks is a versatile invoicing and accounting software tailored for retail businesses in the Philippines. It offers both on-site and cloud-based solutions, enabling companies to manage their finances efficiently. With QuickBooks, businesses can create and send customized invoices, track expenses, and manage bills seamlessly.
The software also supports payroll processing, ensuring that employee compensations are handled accurately and on time. Additionally, QuickBooks provides features like automated payment reminders and integration with various payment gateways, facilitating prompt payments and improved cash flow.
QuickBooks key features:
- Create and send invoices
- Track sales and expenses
- Detailed financial reports and dashboards
- Integration with numerous third-party apps
QuickBooks ideal user: Small to medium-sized businesses that need comprehensive accounting capabilities, value scalability, and require integration with multiple third-party apps for streamlined operations.
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QuickBooks pricing: Simple Start at $30/month, Essentials at $55/month, Plus at $85/month, and Advanced at $200/month.
5. FreshBooks
FreshBooks is a cloud-based invoicing and accounting software tailored for businesses, sole traders, and freelancers in the Philippines. It streamlines financial management by simplifying tasks such as creating and sending invoices, tracking expenses, and managing projects.
Users can generate professional invoices with customizable templates, ensuring that billing reflects their brand identity. The platform also offers automated payment reminders and recurring billing options, enhancing efficiency in payment collection.
FreshBooks key features:
- Time tracking and expense management
- Automated recurring invoices and payment reminders
- Detailed financial reports
- Client portal for invoice management
FreshBooks ideal user: Freelancers and solo professionals who need an easy-to-use accounting solution with time tracking and automated client reminders to manage their projects and invoicing efficiently.
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FreshBooks pricing: Starts from $19/month.
6. Square
Square offers a comprehensive invoicing solution designed to help businesses efficiently manage their billing processes. With Square Invoices, companies can create, send, and track professional invoices seamlessly. The platform provides customizable invoice templates, allowing businesses to reflect their brand identity in every bill sent to clients.
Additionally, Square Invoices supports various payment methods, enabling clients to pay online through credit or debit cards, Apple Pay, Google Pay, and more. This flexibility ensures a smoother transaction experience and can lead to faster payment cycles.
Square key features:
- Send and track invoices
- Customizable invoice templates and fields
- Integrates with Square POS and other Square products
- Accepts various payment methods
Square ideal user: Retail business owners who need a seamless integration with point-of-sale (POS) systems, along with simple invoicing and efficient payment processing.
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Square pricing: Paid plans starts from $20/month for the Plus plan.
7. Xero
Xero is a cloud-based accounting software designed to assist businesses in the Philippines with their financial management needs. Users can customize invoice templates to align with their brand identity and set up automated payment reminders to ensure timely collections.
The platform also supports integration with various third-party applications, enhancing its functionality to meet diverse business requirements. In addition to invoicing, Xero provides tools for bank reconciliation, allowing businesses to link their bank accounts for seamless transaction updates.
Xero key features:
- Comprehensive accounting and invoicing features
- Bank reconciliation and expense tracking
- Real-time financial reporting
- Integration with third-party apps
Xero ideal user: Small to medium-sized businesses that need robust accounting features, multi-currency support, real-time financial reporting, and seamless integrations with other business tools.
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Xero pricing: Implementation costs range from $2.90 to $6.90, depending on needs.
8. QNE
QNE Software provides an invoicing system specifically designed for businesses in the Philippines. This comprehensive invoice management software enables companies to efficiently create and send invoices, track payments, and manage expenses.
With features like customizable invoice templates and real-time processing, QNE ensures that businesses can maintain accurate financial records and streamline their billing processes. Additionally, the software offers integration with various third-party applications, enhancing its versatility to meet diverse business needs.
QNE key features:
- Localized accounting and payroll solutions
- Real-time financial reports
- Inventory management
- Multi-currency support
QNE ideal user: Philippine-based small to medium-sized businesses that require localized accounting software, real-time financial reporting, and tailored customer support specific to local regulations and business practices.
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QNE pricing: $100 flat rate.
9. System SIA
System SIA is an invoicing software designed specifically for businesses in the Philippines. It enables users to create and track invoices, manage expenses, and process payments efficiently. The software offers customizable invoice templates, allowing businesses to maintain consistent branding across all client communications.
Additionally, System SIA supports integration with various payment gateways, facilitating seamless online transactions and ensuring timely payments. Beyond invoicing, System SIA provides a comprehensive suite of features tailored to the needs of local businesses.
System SIA key features:
- Project management and time tracking
- Customizable invoices
- Expense tracking
- Client management
System SIA ideal user: Service-based businesses and project-driven companies that need strong project management tools, comprehensive invoicing, and effective client management, supported by reliable customer support.
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System SIA pricing: Lite plan at $59/month, Pro at $97/month, and Plus at $106/month.
10. NetSuite
NetSuite is a cloud-based enterprise resource planning (ERP) platform that offers comprehensive invoicing solutions tailored to businesses in the Philippines. Through its Philippines Localization SuiteApp, NetSuite provides localized templates and custom fields designed to comply with the Bureau of Internal Revenue (BIR) requirements.
This ensures that VAT-registered businesses can generate and print VAT-compliant invoices and official receipts in both PDF and HTML formats. The platform supports various document types, including sales invoices, billing statements, collection receipts, official receipts, and credit memos, all preformatted to meet local regulatory standards.
NetSuite key features:
- Comprehensive ERP and financial management
- Advanced reporting and analytics
- Multi-currency and global compliance support
- Customizable workflows
NetSuite ideal user: Large or rapidly growing businesses, especially those operating internationally, that require scalable enterprise solutions, ERP integration, and comprehensive financial features to ensure global regulatory compliance.
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NetSuite pricing: Starts at approximately $99/user/month.
11. Invoicely
Invoicely is an online invoicing platform tailored for small businesses, sole traders, and freelancers in the Philippines. It offers a range of features designed to streamline financial management, including the creation and tracking of invoices, expense management, and payment processing.
Users can generate professional invoices using customizable templates, ensuring brand consistency across all client communications. The platform also supports integration with various payment gateways, facilitating seamless online transactions and prompt payments.
Invoicely key features:
- Create and send invoices
- Time and expense tracking
- Multiple business management
- Integration with payment gateways
Invoicely ideal user: Small business owners and freelancers who need simple invoicing, basic financial tools, and the ability to manage multiple businesses, ideally at a low or no cost through a free basic plan.
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Invoicely pricing: Basic starts at $9.99/month, Professional at $19.99/month, Enterprise at $29.99/month.
12. Invoice2Go
Invoice2go is a cloud-based invoicing platform tailored for small businesses, freelancers, and contractors, including those in the Philippines. It enables users to create, send, and track professional invoices efficiently. The platform offers customizable invoice templates, allowing businesses to reflect their brand identity in their billing documents.
Additionally, Invoice2go supports expense tracking, helping users monitor their expenditures and manage their finances effectively. The software also facilitates payment processing by integrating with various payment gateways, enabling clients to settle invoices online through methods such as credit cards, debit cards, PayPal, and Apple Pay.
Invoice2go key features:
- Customizable invoices and estimates
- Expense tracking and reporting
- Time tracking
- Integration with payment processors
Invoice2go ideal user: Freelancers and small business owners who need a mobile-friendly and customizable invoicing solution to manage billing on the go.
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Invoice2go pricing: Paid plans start at $59.99/year for the Starter plan, Professional at $99.99/year, and higher tiers like Premium at $399.99/year.
13. Bill.com
Bill.com is an online invoicing platform designed to help businesses streamline their financial operations. It offers features such as creating and sending invoices, tracking payments, and managing expenses, ensuring efficient billing systems and accurate invoice accounting.
The platform integrates seamlessly with major accounting software like QuickBooks, Xero, Sage Intacct, Oracle NetSuite, and Microsoft Dynamics 365 Business Central, allowing for automatic synchronization of payment details and reducing manual data entry.
Bill.com key features:
- Automates accounts payable and receivable
- Customizable workflows
- Integration with major accounting software
- Detailed audit trails
Bill.com ideal user: Small to medium-sized businesses that need to automate invoicing and payment processes and want seamless integration with major accounting software to streamline accounts payable and receivable.
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Bill.com pricing: Starts at $45/user/month for Essential plan.
14. Salesforce Revenue Cloud
Salesforce Revenue Cloud is a comprehensive invoicing and revenue management solution designed to streamline billing processes for businesses, including those in the Philippines. It offers features such as creating and sending invoices, tracking payments, and managing expenses, ensuring efficient billing systems and accurate invoice accounting.
The platform supports various monetization models, including subscriptions and usage-based pricing, allowing businesses to adapt to diverse market demands. Integration capabilities are a cornerstone of Salesforce Revenue Cloud, enabling seamless connections with a wide array of third-party applications.
Salesforce Revenue Cloud key features:
- Comprehensive billing and revenue management
- Automated invoicing and payment collection
- Detailed analytics and reporting
- Integration with Salesforce CRM
Salesforce Revenue Cloud ideal user: Medium to large businesses that require comprehensive invoicing integrated with customer relationship management (CRM), along with advanced analytics and revenue management capabilities.
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Salesforce Revenue Cloud pricing: $200 per user/month.
15. Agiled
Agiled is an all-in-one business management platform designed to assist small businesses and freelancers in the Philippines. It offers a comprehensive suite of tools, including invoicing, expense tracking, and payment processing, to ensure efficient billing systems and accurate invoice accounting.
Users can create and send professional invoices, manage expenses, and process payments seamlessly within the platform. Beyond financial management, Agiled provides features such as Customer Relationship Management (CRM), project and task management, time tracking, and human resource management (HRM).
Agiled key features:
- Project management and invoicing
- Time tracking and CRM
- Automated workflows
- Integration with various tools
Agiled ideal user: Small business owners and startups looking for an all-in-one platform that combines project management and CRM features at an affordable price.
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Agiled pricing: Paid plans start at $25/month for the Pro plan, $49/month for Premium plan, and $83/month for Business plan.
Key Features of Invoicing Software
Invoicing software improves billing accuracy and saves business time by minimizing manual work significantly. It provides vital tools to simplify financial management and easy ways to create and send invoices.
Below are the key features that make invoicing software a must-have for your business.
- Invoice templates: Automated invoice templates save time by generating professional bills and sending timely reminders to ensure faster client payments.
- Auto-matched invoices: Automated invoicing systems eliminate manual processing and data entry errors by matching invoices to pending payment requests. Once approved, the system creates invoices and sends electronic copies to both parties.
- Integrated payment tracking: Integrated payment tracking ensures timely payments by syncing data with cloud accounting software. It allows users to access payment details and business information from any location.
- Automated invoicing processes: Cloud accounting software and online payment systems simplify small businesses’ invoice creation and payment processes. Integrating these systems saves time by automating tasks like tracking hours and calculating taxes.
- Real-time billing section: Integrated billing software provides immediate access to updated customer payment details, enabling faster and easier transactions. Real-time invoicing ensures timely billing and full transparency for customers.
Tips for Choosing the Best Invoicing Software
Choosing the best invoicing software requires a detailed assessment to ensure it meets your business’s unique requirements and goals. Here are essential factors for Philippine businesses to consider during their selection process:
- Compliance: Ensure the software meets the Philippine tax regulations and can generate Bureau of Internal Revenue (BIR)-compliant invoices.
- Ease of use: Look for user-friendly interfaces that simplify invoice creation and management.
- Customization: Choose software that allows customization to reflect your brand and address specific business needs.
- Integration: The software should integrate seamlessly with other business systems like accounting, CRM, and inventory management.
- Scalability: Opt for solutions that can grow with your business, accommodating more clients and data over time.
- Support and training: Good customer support and training resources are essential for troubleshooting and maximizing the software’s potential.
- Security: Strong security measures are crucial to protect sensitive financial data.
- Pricing: Consider the cost-effectiveness of the software, including subscription fees and additional charges.
By keeping these considerations in mind, you can choose invoicing software that enhances efficiency and aligns with your business objectives.
Conclusion
Selecting the ideal invoicing software is a strategic decision that can greatly enhance the operational efficiency and effectiveness of your business. This guide is designed to help Philippine businesses choose a system that perfectly matches their specific requirements.
HashMicro Invoice Software emerges as a standout option. It provides a comprehensive package specifically crafted to address the varied invoicing needs of businesses in the Philippines. With its intuitive interface and robust functionalities, HashMicro delivers a dependable invoicing management solution.
Explore how HashMicro can transform your invoicing practices, empowering you to make a well-informed choice with assurance. Don’t miss the chance to improve your business processes and take advantage of today’s free demo!
FAQ About Invoicing Software
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What does invoicing software do?
This software creates bills for services and products, making it easier to send invoices and get paid. It helps your business keep track of its finances, ensures you have enough cash on hand, and supports better financial planning for the future.
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What is the difference between billing and invoicing?
The Main Difference: Billing simply informs customers that payment is due, while invoicing gives detailed information about the transaction, including a breakdown of the products or services provided.
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Which software is best for making an invoice?
Some of the best software for invoicing that helps businesses in the Philippines create invoices more easily include HashMicro Invoicing Software, Wave, Zoho Invoice, QuickBooks, and Square Invoice.
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How to make an invoice in the Philippines?
Every invoice should contain essential information, including the issue date, payment due date, and NET terms, as well as the names and contact details of both the sender and recipient. It must have a unique invoice number for auditing purposes, the total amount due for the products or services, and a clear description of the work or items being invoiced. Additionally, the invoice should include approved payment methods or instructions for completing the payment.
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What is the BIR regulation about invoicing requirements?
The Bureau of Internal Revenue (BIR) released Revenue Regulations No. 7-2024, which enforces new invoicing rules starting April 27, 2024. Official Receipts (ORs) are no longer accepted as proof of sales and must be replaced by invoices.
