Alam mo ba? Using invoicing software can increase efficiency by 30% and cut billing errors dramatically. Businesses in the Philippines that automate their invoicing processes save both time and money.
Imagine automating your invoicing and spending 25% less time on financial tasks, all while reducing errors. A 2021 Invoicera study revealed these impressive results for businesses that embraced the invoicing system.
However, choosing software without understanding its features can result in operational issues and wasted resources. Don’t fall behind with outdated methods. Check out our list of the 16 best invoicing software solutions for Philippine businesses and transform your billing by reading this article! Sulit na sulit!
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What is Invoicing Software?
Invoicing or billing software is a system that helps businesses automate the creation, tracking, and management of invoices. It streamlines payment processes, generates invoices, tracks due dates, reduces manual errors, and improves cash flow management.
Next, it securely consolidates billing information, which enhances the accounting workflow. Additionally, the software provides customizable templates and automated reminders to ensure timely payments.
With its ability to automate billing and simplify the invoicing process, this software is a critical component within the broader ecosystem of accounting software. It efficiently generates invoices and integrates with accounting systems, ensuring smooth and accurate financial management.
Benefits of Automating Invoicing
Invoicing software provides several critical advantages to businesses aiming to streamline operations. By automating billing processes, such software ensures that businesses manage their transactions more efficiently and professionally.
Here are the benefits:
- Efficiency: Saves time by eliminating manual paperwork and processes.
- Accuracy: Automated calculations minimize errors.
- Timely Payments: Automated reminders ensure payments are received on time.
- Professionalism: Customizable invoices enhance your company’s professional image.
- Customer Data Management: Organizes and secures customer information for easy access.
- Cost Reduction: Reduces costs associated with paperwork and manual follow-ups.
Each feature contributes significantly to improving business operations, ensuring that companies save on costs and enhance their professional relationships with customers through reliable and timely financial interactions.
16 Best Invoicing Software in the Philippines
Here are the 16 best invoicing software for Philippines businesses, each selected for suitability to the local market’s requirements. This compilation aims to aid businesses in finding an invoicing system that efficiently enhances their billing operations and aligns with their strategic objectives.
1. HashMicro Invoicing Software
HashMicro is a premier invoicing software provider that transforms the billing processes of businesses across the Philippines. It is carefully designed to modernize and simplify invoicing operations.
The software provides a comprehensive, personalized solution tailored to the unique needs of business owners. Trusted by many large enterprises across Southeast Asia, it covers every invoicing aspect—from generating and proforma invoices to managing payments. HashMicro’s system is designed to suit businesses of all sizes and industries.
HashMicro gives businesses detailed insights into invoicing, helping them make informed billing decisions. Its automated scheduling ensures regular invoicing, enhancing performance and cash flow while reducing manual workload.
The software seamlessly integrates with modules like accounting, inventory, and procurement for smoother operations. With comprehensive features, ISO certification, and dedicated support, HashMicro is a trusted long-term partner. Interested in how it can benefit your business? They offer a free demo without commitment for businesses interested in their service
Features:
- Invoice Generation: Create invoices with personalized templates, print them in PDF, or send them via email, streamlining invoicing, reducing errors, and ensuring timely billing for improved cash flow and client satisfaction.
- Tax & Discount Management: Automatically calculate taxes and discounts, ensuring accurate tax compliance and competitive pricing.
- Online Payment Management: Facilitate faster payments through an online gateway, enhancing customer experience and accelerating payment cycles.
- Credit Limit Management: Set different credit limits for clients, manage credit risk, and reduce bad debts.
- Invoice Approval & Validation: Process approvals and validate invoices with special prices or discounts, maintaining financial control and preventing unauthorized pricing errors.
- Real-Time Invoice Reporting: Provide real-time reports on invoice age and unpaid invoices, improving cash flow by monitoring accounts receivable and identifying overdue payments.
Why we chose this software: Chosen for its ability to simplify billing, integrate with systems, and provide real-time invoicing insights for businesses of all sizes, as well as being one of the easiest, intuitive software around.
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If you’re interested in trying HashMicro invoicing software, you can unlock its full potential by downloading the price scheme below.
2. Zoho Invoice Software
Zoho Invoice is an online invoicing platform that helps businesses in the Philippines streamline their invoicing process. With its robust billing systems, Zoho Invoice Management Software ensures accurate invoice accounting and efficient billing management.
Features:
- Create and send customized invoices
- Track expenses and manage multiple projects
- Automated reminders and recurring invoices
- Detailed reporting and analytics
Why we chose this software: We chose it because of its customizable features, strong reporting, and automated invoicing, which are ideal for detailed project and billing management.
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If you want to learn more about Zoho reviews, you can read our article on Zoho invoice review.
3. Wave Billing Software
Wave is one of the e-invoice software you can consider choosing. The invoice management software offers features like creating and sending invoices, tracking expenses, and managing payments. Wave’s online invoice software ensures efficient billing systems.
By knowing Wave review comprehensively, you will find some features such as:
- Invoicing and accounting software
- Receipt scanning and expense tracking
- Integration with bank accounts
- Detailed financial reporting
Why we chose this software: Selected for its ease of use, intuitive dashboard, and effective expense and payment management, ideal for small businesses.
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4. QuickBooks Invoicing Software
Intuit QuickBooks is another invoicing software for retail businesses in the Philippines. It helps companies with both on-site and cloud-based accounting. It handles tasks like accepting payments, managing bills, and processing payroll, making it a comprehensive billing management software.
Features:
- Create and send invoices
- Track sales and expenses
- Detailed financial reports and dashboards
- Integration with numerous third-party apps
Why we chose this software: Selected for its comprehensive accounting capabilities, scalability, and integration with multiple third-party apps.
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5. FreshBooks Online Invoicing Software
FreshBooks is an invoicing solution for businesses, sole traders, and freelancers in the Philippines. This invoice management software simplifies creating and sending invoices, tracking expenses, and managing projects. The invoice billing system also integrates with various payment gateways.
Features:
- Time tracking and expense management
- Automated recurring invoices and payment reminders
- Detailed financial reports
- Client portal for invoice management
Why we choose this software: We chose it because it’s one of the easiest software to use, which is ideal for freelancers, with features like time tracking and automated reminders.
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6. Square Invoice
Square offers comprehensive solutions for retail businesses in the Philippines. It provides invoice management software that allows companies to create, send, and track invoices. The online invoicing software also supports payment processing.
Features:
- Send and track invoices
- Customizable invoice templates and fields
- Integrates with Square POS and other Square products
- Accepts various payment methods
Why we chose this software: It is preferred for retail businesses due to its integration with Square POS, simple invoicing, and payment processing capabilities.
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7. Xero
Xero is a cloud-based invoicing software for businesses in the Philippines. This invoice management software offers features such as creating and sending invoices, tracking payments, and managing expenses. Xero’s online invoice software integrates with various third-party applications.
Features:
- Comprehensive accounting and invoicing features
- Bank reconciliation and expense tracking
- Real-time financial reporting
- Integration with third-party apps
Why we choose this software: It is preferred for its strong accounting capabilities, seamless integrations, and real-time financial reporting for multi-currency support.
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8. QNE Invoice Management Software
QNE Software offers invoicing system tailored for businesses in the Philippines. The invoice management software provides features such as creating and sending invoices, tracking payments, and managing expenses.
Features:
- Localized accounting and payroll solutions
- Real-time financial reports
- Inventory management
- Multi-currency support
Why we choose this software: Chosen for its localization to the Philippine market, real-time reports, and tailored customer support.
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9. System SIA
System SIA is an invoicing software designed for businesses in the Philippines. The invoice management software allows users to create and track invoices, manage expenses, and process payments. The online invoice software also supports various payment gateways.
Features:
- Project management and time tracking
- Customizable invoices
- Expense tracking
- Client management
Why we choose this software: Selected for its project management features and customer support, suitable for comprehensive invoicing and client management.
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10. NetSuite Invoicing Software
NetSuite is a cloud-based invoicing software that provides comprehensive solutions for businesses in the Philippines. This online invoice software integrates with various third-party applications, making it a versatile invoice billing system.
Features:
- Comprehensive ERP and financial management
- Advanced reporting and analytics
- Multi-currency and global compliance support
- Customizable workflows
Why we choose this software: Chosen for its scalability, integration with ERP systems, and comprehensive financial features for global compliance.
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11. Invoicely
Invoicely is an online invoicing platform designed for small businesses, sole traders, and freelancers in the Philippines. The invoice management software has billing systems to create, send, track invoices, manage expenses, and process payments.
Features:
- Create and send invoices
- Time and expense tracking
- Multiple business management
- Integration with payment gateways
Why we choose this software: We chose it for small businesses and freelancers, offering simple invoicing, a free basic plan, and multi-business management.
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12. Sunrise Billing Software
Sunrise is invoicing software for businesses in the Philippines. It offers features like creating and sending invoices, tracking expenses, and managing payments. It ensures efficient billing systems and accurate invoice accounting.
Features:
- Accounting software with invoicing
- Expense tracking and bank reconciliation
- Financial reporting
- Client management
Why we chose this software: Selected for its straightforward invoicing and accounting tools, which are suitable for small businesses with basic needs.
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13. Invoice2Go Billing Software
Invoice2Go is designed for small businesses and freelancers in the Philippines. It allows users to create, send, and track invoices, manage expenses, and process payments, ensuring efficient billing systems and accurate invoice accounting.
Features:
- Customizable invoices and estimates
- Expense tracking and reporting
- Time tracking
- Integration with payment processors
Why we chose this software: We chose it because of its mobile-friendly, customizable invoicing features, which are ideal for small businesses and freelancers.
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14. Bill.com
Bill.com is an online software for invoicing that helps businesses in the Philippines streamline their invoicing process with features like creating and sending invoices, tracking payments, and managing expenses. This ensures efficient billing systems and accurate invoice accounting.
Features:
- Automates accounts payable and receivable
- Customizable workflows
- Integration with major accounting software
- Detailed audit trails
Why we chose this software: Because of its automation capabilities and integration with major accounting software, streamlining accounts payable and receivable.
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15. Salesforce Revenue Cloud
Salesforce Revenue Cloud provides comprehensive invoicing solutions for businesses in the Philippines. It offers features like creating and sending invoices, tracking payments, and managing expenses, and it integrates with various applications for efficient billing and accurate invoice accounting.
Features:
- Comprehensive billing and revenue management
- Automated invoicing and payment collection
- Detailed analytics and reporting
- Integration with Salesforce CRM
Why we chose this software: It is preferred for businesses needing comprehensive invoicing integrated with CRM, offering advanced analytics and revenue management.
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16. Agiled Invoicing Software
Agiled is designed for small businesses and freelancers in the Philippines. It allows users to create, send, and track invoices, manage expenses, and process payments, ensuring efficient billing systems and accurate invoice accounting.
Features:
- Project management and invoicing
- Time tracking and CRM
- Automated workflows
- Integration with various tools
Why we chose this software: We selected it for its all-in-one features, including project management and CRM, which make it ideal for small businesses at an affordable price.
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Key Features of Invoicing Software
Invoicing software improves billing accuracy and saves business time by minimizing manual work significantly. It provides vital tools to simplify financial management and easy ways to create and send invoices.
Below are the key features that make invoicing software a must-have for your business.
- Invoice templates: Automated invoice templates save time by generating professional bills and sending timely reminders to ensure faster client payments.
- Auto-matched invoices: Automated invoicing systems eliminate manual processing and data entry errors by matching invoices to pending payment requests. Once approved, the system creates invoices and sends electronic copies to both parties.
- Integrated payment tracking: Integrated payment tracking ensures timely payments by syncing data with cloud accounting software. It allows users to access payment details and business information from any location.
- Automated invoicing processes: Cloud accounting software and online payment systems simplify small businesses’ invoice creation and payment processes. Integrating these systems saves time by automating tasks like tracking hours and calculating taxes.
- Real-time billing section: Integrated billing software provides immediate access to updated customer payment details, enabling faster and easier transactions. Real-time invoicing ensures timely billing and full transparency for customers.
Tips for Choosing the Best Invoicing Software in the Philippines
Choosing the best invoicing software requires a detailed assessment to ensure it meets your business’s unique requirements and goals. Here are essential factors for Philippine businesses to consider during their selection process:
- Compliance: Ensure the software meets the Philippine tax regulations and can generate Bureau of Internal Revenue (BIR)-compliant invoices.
- Ease of use: Look for user-friendly interfaces that simplify invoice creation and management.
- Customization: Choose software that allows customization to reflect your brand and address specific business needs.
- Integration: The software should integrate seamlessly with other business systems like accounting, CRM, and inventory management.
- Scalability: Opt for solutions that can grow with your business, accommodating more clients and data over time.
- Support and training: Good customer support and training resources are essential for troubleshooting and maximizing the software’s potential.
- Security: Strong security measures are crucial to protect sensitive financial data.
- Pricing: Consider the cost-effectiveness of the software, including subscription fees and additional charges.
By keeping these considerations in mind, you can choose invoicing software that enhances efficiency and aligns with your business objectives.
Conclusion
Selecting the ideal invoicing software is a strategic decision that can greatly enhance the operational efficiency and effectiveness of your business. This guide is designed to help Philippine businesses choose a system that perfectly matches their specific requirements.
HashMicro Invoice Software emerges as a standout option. It provides a comprehensive package specifically crafted to address the varied invoicing needs of businesses in the Philippines. With its intuitive interface and robust functionalities, HashMicro delivers a dependable invoicing management solution.
Explore how HashMicro can transform your invoicing practices, empowering you to make a well-informed choice with assurance. Don’t miss the chance to improve your business processes and take advantage of today’s free demo!
FAQ About Invoicing Software
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What does invoicing software do?
This software creates bills for services and products, making it easier to send invoices and get paid. It helps your business keep track of its finances, ensures you have enough cash on hand, and supports better financial planning for the future.
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What is the difference between billing and invoicing?
The Main Difference: Billing simply informs customers that payment is due, while invoicing gives detailed information about the transaction, including a breakdown of the products or services provided.
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Which software is best for making an invoice?
Some of the best software for invoicing that helps businesses in the Philippines create invoices more easily include HashMicro Invoicing Software, Wave, Zoho Invoice, QuickBooks, and Square Invoice.
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How to make an invoice in the Philippines?
Every invoice should contain essential information, including the issue date, payment due date, and NET terms, as well as the names and contact details of both the sender and recipient. It must have a unique invoice number for auditing purposes, the total amount due for the products or services, and a clear description of the work or items being invoiced. Additionally, the invoice should include approved payment methods or instructions for completing the payment.
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What is the BIR regulation about invoicing requirements?
The Bureau of Internal Revenue (BIR) released Revenue Regulations No. 7-2024, which enforces new invoicing rules starting April 27, 2024. Official Receipts (ORs) are no longer accepted as proof of sales and must be replaced by invoices.
